Guyana - ​​Administrative Assistant

You Belong Here…Wherever in the World you find yourself.

We celebrate our wins as one team of many great people!

With a vision for a connected world, Inchcape relies upon the expertise, diversity, and global network of our over 3,000 professionals, spread across 60 plus countries and in over 240 offices to help our partners connect to a smoother, smarter ocean.

We empower our people, and our values are at the center of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective – we connect the world and see the bigger picture.

The Power of People – we rely on the strength of local agent knowledge and relationships.

Progress – we adopt new thinking and push for positive change in our industry.

We know what matters. We never stand still. We always reach for more.

#WeAreInchcape

Business Need / Purpose of Role:

The Administrative Assistant is the link between operations and accounting departments, ensuring the correct input of information into our systems.  Will contribute to development of the Operational functions ensuring that all operational requirements, from vessel’s are met as per principal and company’s requirements, in the best, fast and professional manner. This position will also be the main person in-charge of office administration to ensure day-to-day operations in the office are handled efficiently and in organized manner. 

Objectives & Measurement – Key Responsibilities

• Prepare and send Inchcape Shipping Services Weekly report (Petty cash) 


• Monitor and ensure corporate payments are made promptly. 


• Maintain contact with suppliers for invoices  


• Utilize ONEDA / OPTIC as per Standard Operating Procedures 


• Process (Scan) and upload invoices into OneDA & Optic for rendering to principals. 


• Work with vendors for timely receipt of invoices in coordination with Boarding Agents who ordered the particular services. 


• Enter invoices on daily transmittal excel spreadsheet and submitted timely to DA Team. 


• Responsible for copying invoices for immediate payment where necessary and filling in vendor files if payment not required immediately.. 


• Provide administrative support if and when necessary. 


• Provide support where necessary to operations team in making payments to local 


• Carry out any other duties as are within the scope and purpose of the job as requested by the Line Manager and ensure full utilization of all ISS systems according to Standard Operating Procedures. 

Administrative Support

• Provide general administrative support including but not limited to composing correspondence, reviewing outgoing correspondence for format, spelling, grammar, and punctuation. photocopying, faxing, filing.


• Prepares, picks up, and distributes all incoming and outgoing mail and packages. Assists operations office with sending out ship mail/packages including receiving, logging, and informing the agents of the arrival of packages. 

Knowledge, Skills, and Abilities

• Must have an advanced communication (verbal, written and listening) skills in order to communicate at different levels throughout the organization.


• Must project an understanding and appreciation for the confidentiality of documents, initiatives, and projects, and protect it as appropriate.


• Must be highly responsible, team-oriented individual with strong work ethic that is willing to do whatever the job requires in a dynamic environment.


• Must possess an advanced proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook.


• Ability to work independently with limited supervision, multitask and possess strong initiative, exercise independent judgment within established systems and procedures.


• Ability to think logically, establish and follow procedures, instructions and make sound decisions.


• Ability to deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities or processes.


• Quick thinking and comfortable in working in a fast-paced environment where each day brings new challenges. 


• A self-starter; happy to pitch into the day-to-day where necessary.


• Flexibility for occasional overtime and addressing after-hours calls.


• Meticulous with a sense of detail and analytical skills.


• Good vendor management skills. Proactive, curious, continuous improvement and team-player mindset.


• Bilingual, fluent English/Spanish written, and verbal communication preferred.

Education, Qualifications, Certifications, and Licenses

Education/Experience:

• Minimum of 2 years administrative experience or similar support role required

Why Inchcape Shipping Services?

We believe in building a diverse and high performing workforce, that works together to provide our partners with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realize the value of the diversity of our people and know that their unique experiences, skills, and passions – strengthens the organization, stimulates creativity, and promotes the exchange of ideas – helping you to build a rich and rewarding career.

What you’ll get:

We understand that different families have different needs, which is why we’re always evolving our benefits to accommodate our employees.

Along with health and financial benefits, our employees enjoy a variety of other perks, tuition assistance, employee resource groups, and collaborative workspaces — some offices even welcome dogs.  

In addition to our traditional benefits and perks, we sponsor various events throughout the year. And we provide a culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.  

We also encourage a better work-life balance with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, Inchcape has enabled our employees to find a balance that feels fulfilling and productive for each individual situation.

• Generous time off and paid holidays


• Employee Assistance Program (EAP)


• Performance and Recognition – You are rewarded for achieving success by merit increases and reaching milestones.


• Career growth and opportunities for promotions. We develop and hire from within!


• Plus, much more!

We have you covered for anything life could throw your way.

Deciding where you want to work is an important decision. Choosing a company that support your professional and personal goals is essential. Inchcape provides the resources, culture, and leadership you need to be successful, to build something you’re proud of, and take advantage of all the future holds.

Follow us on LinkedIn, Facebook, Instagram, and X to meet our employees and see what makes us who we are.

Who you are is who we are.

Inchcape is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Inchcape encourages applicants of all ages.  As part of this commitment, Inchcape will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed, please email [email protected] describing the accommodation.

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