Hacienda Ford- Accounts Payable Administrator

The Accounts Payable Administrator is responsible for managing vendor accounts and ensuring timely and accurate payments. Our AP Administrators work closely with other departments to verify and record transactions, maintain accurate records, and resolve account discrepancies.

Reports To: Accounting Manager

Duties and Responsibilities:

• Process accounts and outgoing payments in compliance with financial policies and procedures.
• Conduct day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure all payments are accounted for and accurately posted.
• Respond to all vendor and departmental inquiries promptly. Verify, research, and resolve discrepancies related to payments and billing issues.
• Prepare and process electronic transfers and payments and ensure accurate record-keeping.
• Generate, analyze, and report on AP aging analysis.
• Maintain accounts payable vendor files and records, accurately entering data into the DMS system.

Hours:

The Accounting Department operates during the following hours:

Monday – Friday: 8:00 AM – 5:00 PM

Benefits:

• Medical, Dental, & Vision Insurance: 100% employer-paid coverage with a variety of plan options to fit your needs, including medical plans featuring a $0 deductible and $0 copay upon completion of a baseline visit.
• 401(K) Plan: 401(k) plan with a company match of 50% up to 4% of your salary.
• Life Insurance: 100% employer-paid life insurance policy of $50,000 with no medical exams required.
• Paid Vacation: 1 week of paid vacation in the first year of service, with a rollover of 40 hours and a max cash out of 40 hours.
• Sick leave 3 paid days per service year – 100% employer paid.
• Paid Holidays: 6 paid holidays per year, including New Year's Day, Independence Day, Memorial Day, Labor Day, Thanksgiving Day, and Christmas Day.
• Other Perks: 5-day workweek for sales, parts, and administration positions, 90-day & annual 1-on-1 performance evaluations, and employee discounts on new vehicles, parts, and services.

By submitting your application, you agree to the following:

• You are at least 18 years old.
• You have a valid driver's license with an acceptable driving record.
• You will pass a pre-employment drug screen.
• You will undergo a background check.
• You understand that the 401K company match has an annual maximum amount.
• You understand that earned vacation time is based on the total time of continual employment.
• If you do not meet all these requirements, your application will not be considered.

Thank you for your interest in this position.