Head of Administrative Operations

This position is an integral part of Keller Executive Search and does not pertain to one of its clients.

We are seeking a highly skilled and experienced Head of Administrative Operations to lead and oversee the administrative functions within Keller Executive Search. The successful candidate will be responsible for managing complex operational processes, streamlining administrative workflows, and providing strategic leadership to ensure the efficient functioning of the firm's executive search operations. This role demands a detail-oriented and organized professional with a commitment to excellence and the ability to collaborate across departments.

Key Responsibilities:

• Lead and manage the administrative operations team, fostering a culture of efficiency and continuous improvement.
• Develop and implement policies, procedures, and best practices that enhance operational effectiveness.
• Coordinate and oversee executive support functions, including calendar management, travel arrangements, and correspondence.
• Ensure seamless communication and coordination among internal teams and with external stakeholders.
• Oversee the management of confidential documents and sensitive information in compliance with company standards.
• Drive process improvements through data analysis, research, and adoption of appropriate technologies.
• Plan and supervise key events such as board meetings, leadership retreats, and client engagements.
• Report regularly to senior leadership on operational performance and strategic initiatives.

• Extensive experience in administrative operations management, preferably within executive search or professional services.
• Demonstrated leadership abilities with experience managing teams and complex projects.
• Exceptional organizational skills and the capacity to manage multiple priorities effectively.
• Advanced proficiency in Microsoft Office Suite and collaborative tools such as Google Workspace.
• Strong verbal and written communication skills with a high level of professionalism.
• Discretion and integrity in handling confidential information.
• Analytical mindset with problem-solving aptitude and attention to detail.
• Ability to work independently while leading cross-functional collaboration.
• Adaptability to dynamic business environments and evolving priorities.

Compensation and Benefits (Upfront Highlights):

• Competitive salary: $180,000–$264,000 annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• 401(k) retirement savings plan with company match.
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Equal Employment Opportunity Statement:
Keller Executive Search provides equal employment opportunities to all qualified applicants and employees. Employment decisions are based on merit, qualifications, and business needs, without regard to protected characteristics under applicable law.

Commitment to Diversity:
An inclusive and equitable workplace is actively fostered. Hiring, development, and advancement practices are designed to broaden representation and ensure fair access to opportunity.

Data Protection and Privacy:
Personal data is processed solely for recruitment and employment purposes, in accordance with applicable data‑protection laws (including GDPR where relevant). Information may be retained for compliance and legitimate interests, subject to data minimization and security controls.

Pay Equity:
Compensation practices are reviewed to support pay equity for substantially similar work, accounting for bona fide factors such as experience, education, and performance.

Health and Safety:
Workplace health and safety obligations are observed in line with applicable national and local requirements. Employees are expected to follow all safety policies and promptly report hazards.

Compliance with Law:
All recruitment, selection, and employment practices are conducted in compliance with applicable laws and regulations in the jurisdiction of employment.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.