Health Academy Administrative Coordinator

Schedule is generally Monday-Friday, 8am-4pm, with some flexibility, based on school start and end times. Occasional evening/weekend events are required, including open house or special academy events. Schedule is full time but offers flexibility.

Pay Range

EDUCATION/EXPERIENCE:

Associate's degree and four years relevant experience (or, an equivalent combination of education and experience). Bachelolor's degree with one year of relevant experience preferred. Supervisory experience preferred.

LICENSURE, CERTIFICATION, and/or REGISTRATION:N/A

ESSENTIAL FUNCTIONS:

1. Assists with department's administrative staff including interviewing and selecting applicants, orientating and training staff on Medical Center policies and procedures, and conducting 90-day and annual performance reviews.


2. Develops and establishes administrative work procedures, performance standards, and department policies. Mentors administrative staff and utilizes the disciplinary process when appropriate.


3. Compiles information and statistical data into summaries, reports, and presentations. Coordinates reports and special projects for the department and provides follow-through with Medical Center departments as appropriate.


4. Provides administrative support to director/chair.


5. Provides administrative support for institutional committee meetings and other meetings of significance.


6. Manages departmental budget. Tracks expenditures and performs other financial tasks.


7. Assures availability and maintenance of departmental office equipment and supplies.Assists in selection, implementation, and integration of computer systems.


8. Effectively and professionally communicates with Medical Center staff and external customers.


9. Maintains departmental time and attendance records and employee files.Acts as liaison between employees and Payroll when necessary.


10. Demonstrates responsibility for professional development.

SKILLS/QUALIFICATIONS:

• Familiar with Medical Center policies, practices, and procedures


• Excellent oral and written communication skills


• Excellent computer skills including word processing, spreadsheet, and graphic software


• Ability to multi task, prioritize work independently and meet important deadlines


• Problem-solving and decision-making skills


• Goal-setting and long-range planning


• Excellent telephone etiquette

WORK ENVIRONMENT:

• Clean, comfortable, office environment


• Subject to many interruptions

PHYSICAL REQUIREMENTS:

20 lbs. maximum

50 lbs. maximum

100 lbs. maximum

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.