Health Information Management Specialist

Winchester Cardiology and Vascular Medicine is seeking a motivated Health Information Management Specialist. This role supports the delivery of quality patient care by accurately managing medical records, maintaining confidentiality in accordance with HIPAA, and assisting staff, physicians, and patients with professionalism and a positive attitude. This role requires strong communication skills, attention to detail, and the ability to work with electronic systems and medical terminology. 

Essential Responsibilities

• Prepare and organize medical records for clinic and imaging appointments to ensure providers have all necessary information. 
• Scan medical histories and related documents into patient charts in the correct order, following department standards. 
• Locate, retrieve, and distribute medical records to physicians, departments, and staff as requested. 
• Ensure accurate and efficient document flow throughout the office. 
• Utilize computer tools, including the Epic EMR system, to access charts, verify information, and manage patient communication tasks. 
• Maintain full compliance with HIPAA regulations and protect patient confidentiality at all times. 
• Sort and distribute incoming faxes efficiently. 
• Communicate with staff regularly to ensure timely completion of assigned tasks. 
• Recommend improvements to enhance departmental workflow, productivity, and efficiency. 
• Perform additional duties as assigned to support departmental operations. 

Schedule

• Monday through Friday, 8:00 AM to 4:30 PM. 

Compensation

The base pay range for this position is $15.00 - $18.00 hourly. Starting pay within the posted range is determined by factors including job-related skills, experience, education, and qualifications. The range provides the opportunity to progress as you grow and develop within a role. 

Benefits

Winchester Cardiology offers a comprehensive benefits package, available upon eligibility, including:

• Medical, Dental, and Vision Insurance
• Life, Disability, and Supplemental Health Insurance
• Paid Time Off (PTO)
• Paid Holidays
• 401(k) Retirement Plan with Annual Employer Contribution
• Employee Perks & Discount Program 
• Supplemental Benefits Options 

Minimum Qualifications

• High school diploma or equivalent. 
• Excellent interpersonal communication skills. 
• Knowledge of medical terminology and common medical abbreviations. 
• Proficiency in using computers, telephones, fax machines, and other standard office equipment. 
• Strong organizational skills with the ability to prioritize tasks appropriately and maintain accuracy and integrity in all work. 
• Strong understanding of HIPAA guidelines with the ability to maintain strict confidentiality and privacy of patient information. 

Physical Requirements

• Ability to lift and carry up to 15 lbs.
• Ability to work at a desk for extended periods (sitting), up to 8 hours per day
• Ability to use a computer and standard office equipment for extended periods, up to 8 hours per day
• Ability to work onsite Monday through Friday 

All employees of Winchester Cardiology and Vascular Medicine P.C. are required to comply with company protocols regarding COVID-19 and other infectious diseases. This includes adherence to vaccination policies, safety measures, and any additional health protocols established to protect the well-being of patients, staff, and the community.

Winchester Cardiology values diversity and is committed to creating an inclusive workplace for all employees. We are an Equal Opportunity Employer and consider all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability (physical or mental), veteran status, genetic information, or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us at [email protected] to request an accommodation.

Winchester Cardiology and Vascular Medicine participates in E-Verify, the federal program for electronic verification of employment eligibility.