Health Information Management Specialist - Twin Cities Orthopedics

The Health Information Management Specialist is responsible for coordination of medical records, physician dictation & transcription, and any other administrative duties.

This is a full-time position working Monday - Friday 8:30 am - 5:00 pm out of our Chaska Two Twelve Surgery Center.

Twin Cities Orthopedics is an operating division of Infinite Health Collaborative (i-Health).

Essential Functions:

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  • Responsible for maintaining accurate tracking file for receipt of dictation and signatures.
  
  
  • Communications with physicians and their care teams to ensure timely receipt of dictation and signatures.
  
  
  • Responsible for meeting active annual goals for the medical records department with chart audits and compliance.
  
  
  • Verify and operate within state mandated requirements for medical records requests.
  
  
  • Issue invoices and track payments from entities requesting medical records.
  
  
  • Retrieve appropriate chart documentation as indicated by the facility policy for returning patients.
  
  
  • Maintain confidentiality and compliance measures for medical records maintenance at the center.
  
  
  • Tracking completion of pathology reports.
  
  
  • Assist with the registration of surgery patients including obtaining all appropriate insurance information and signatures from patients.
  
  
  • Assist in retrieval hospital/ER records for all transfer patients and/or cases.
  
  
  • Accountable for reporting occurrences through the established reporting process related to employee and/or patient/visitor events.
  
  
  • Fosters the developmental and educational process of self, colleagues, trainees and students (includes functioning as a preceptor as needed).
  
  
  • Participates in acceptable continuing education, fostering career and skill development including meeting departmental continuing education requirements.
  
  
  • Assists in managing controllable costs by the proper, non-wasteful use of Surgery Center resources.
  
  
  • Any and all other duties as assigned including those assigned to Patient Services Representative (see Patient Services Representative Job Description).
  
  
  
  

Education and Experience Requirements:

• High School diploma/GED or equivalent


• Medical terminology knowledge preferred


• Two years of experience in related field preferred

Benefits & Compensation:

• Actual starting pay will vary based on education, skills, and experience.


• We offer a comprehensive benefits package - to learn more click here.
  
  
  
  • Employees working 30+ hours per week (60 hours per pay period) are eligible for our Medical (w/Maternity Bundle), Dental & Vision plans, as well as Tuition Reimbursement.
  
  
  • All employees, regardless of hours, are eligible for 401(k) Profit Sharing, Employee Assistance Program, Lifetime Fitness Subsidy, Car Rental discounts, Home, Auto, & Pet insurance savings programs & more.
  
  
  
  

Essential Requirements:

Ability to:

• Comply with company policies, procedures, practices and business ethics guidelines.


• Complete job required training.


• Comply with all applicable laws and regulations, (e.g. HIPAA, Stark, OSHA, employment laws, etc.)


• Demonstrate prompt and reliable attendance


• Work in the clinic, office or surgery center during business hours 


• Travel independently throughout the clinic, office or surgery center (which may include movement from floor to floor); frequent bending, lifting, standing, stooping or sitting for long periods of time may be required


• Work at an efficient and productive pace, handle interruptions appropriately and meet deadlines


• Communicate and interact in a respectful and professional manner


• Prioritize workload while being flexible to meet the expectations of the daily operations


• Apply principles of logical thinking to define problems, establish facts, and draw valid conclusions


• Understand and execute a variety of instructions


• Effectively operate equipment and communicate on and operate the phone system


• Work independently with minimal supervision


• Travel to other work locations, if required

Performance Expectations – i-Health’s Core Values:

• Integrity - Do the right thing and take responsibility for what you do and say


• Service - Consistently contribute to deliver an exceptional experience


• Quality - Act with high purpose, committed effort, and skillful execution to exceed expectations


• Innovation - Identify progressive solutions that improve service, teamwork, efficiency, and/or effectiveness


• Teamwork - Be a part of the whole; support each other positively

Environmental Conditions:

• Surgery center setting

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  Notes 

  
  
  
  
  • Revo/ i-Health is an Equal Opportunity Employer. We are committed to fostering an inclusive and accessible workplace. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions. Applicants or employees who wish to request an accommodation may do so by emailing [email protected]. For more information, please review the Know Your Rights notice from the U.S. Equal Employment Opportunity Commission.
  
  
  • We participate in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: https://www.e-verify.gov/employees/employee-rights-and-responsibilities
  
  
  • Please note: This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not an exhaustive list of all duties, responsibilities, and qualifications required. Revo/ i-Health reserves the right to modify job duties or descriptions at any time, with or without notice, in accordance with applicable laws.