Health, Safety & Training Systems Coordinator

Position Title:          HEALTH, SAFETY & TRAINING SYSTEMS COORDINATOR
Location:                  HOUSTON, TX
FLSA Class:             EXEMPT
Responsible to:      MANAGER – QUALITY & BUSINESS PROCESS IMPROVEMENT

Position Summary: The Health, Safety, and Training Systems Coordinator supports and maintains the Management System through system administration, field support, and program development. This role ensures effective deployment and day-to-day functionality of KPA Flex, while also supporting the development of communications, emergency response planning, and controlled documentation across all operations, including mobile fleet, construction, and stationary facilities. This role connects field operations, leadership, and system processes to ensure our programs are consistent, usable, and continuously improving, aligned with ISO-based management system principles. 

Essential Duties and Responsibilities:

• Provide day-to-day administrative support for KPA Flex, including the Health, Safety, and Training Groups


• Manage user access, including password resets, onboarding, and offboarding for contractors (construction)


• Support new hire and contractor onboarding within the system, ensuring proper assignment of training, forms, and access


• Troubleshoot system issues and serve as first-line help desk support for field users


• Maintain system data accuracy, including employee records, site structures, and asset alignment


• Support field adoption by assisting users with basic navigation, submissions, and system functionality


• Develop and publish Health, Safety, and Training Bulletins and Alerts based on incident investigations, changes/updates, lessons learned, and identified trends


• Issue communications related to new or revised safety requirements, procedures, or operational changes


• Ensure communications are clear, actionable, and aligned with operational risks


• Develop, update, and maintain Emergency Response Plans (ERPs) for:
  
  
  
  • Mobile fleet operations
  
  
  • Construction project sites
  
  
  • Stationary and facility-based operations
  
  
  
  

• Ensure ERPs are site-specific, current, and aligned with operational risks and regulatory expectations


• Support periodic reviews and updates based on operational changes or incident learnings


• Develop, update, and maintain Health, Safety, and Training procedures, standards, training materials, and associated forms


• Ensure documents are aligned with company operations and Management System requirements


• Maintain document control, versioning, and accessibility across all locations


• Support continuous improvement by identifying gaps and updating documentation accordingly


• Support alignment of documentation and processes with management system principles, including risk-based thinking, worker participation, and continual improvement


• Support development and maintenance of Health, Safety, and Training Group dashboards and reports (KPI’s and Reports)


• Assist in the preparation of weekly, monthly, and project-specific Health, Safety, and Training reports

Other Requirements:

• Bachelor’s degree in Construction Management, Civil Engineering, Architecture, or related field (Master’s preferred).


• 15+ years of progressive experience in construction management, including 7+ years in a senior leadership role.


• Deep expertise in large-scale commercial, industrial, or mixed-use projects.


• Proven track record implementing Lean Construction, Integrated Project Delivery (IPD), or similar continuous improvement methodologies.


• Strong financial acumen in budgeting, value engineering, and project profitability oversight.


• Excellent communication and team leadership skills with the ability to motivate and influence senior management and field teams.


• Proficiency in construction management software

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment #GC