Healthcare Facility Lease Administrator

**This is a full-time onsite role in San Antonio, TX., or Falls Church, VA. This is a W-2 opportunity with a 3-year duration.**

Position Summary

This role supports planning, coordination, and management all aspects of activities commensurate with managing Defense Health Agency (DHA) Clinical Lease requirements. The Contractor shall

provide leasing and real property subject matter expertise to assist the DHA in most effectively

and efficiently managing its portfolio of Clinical Lease Management.

Accommodation Requests

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our HR Director (April Hawkins) at 269-927-0144 or [email protected]

Essential Duties and Responsibilities

• Attend a variety of meetings regarding planning, design, and construction such as:
• • Planning/Strategy Meetings
  • Program Management Office (PMO) Meeting
  • Design / Construction Meetings
  • Working Session Meetings
• Coordine meetings with requirement POCs and leasing agents
• Oversee the preparation which includes Directives, Presentations, and Supporting Documentation, following the execution, and storage of lease agreements.
• Maintain records/database of all DHA Clinical Lease to include the latest lease terms, expiration dates, Lease POC (MTF, Clinic and Agent Representative), RSF, ABOA SF, and time to lease expiration.
• Maintain detailed records of all leasing transactions and communications
• Provide lease request support through the development of prepare lease renewal packages three (6) months in advance of lease renewal.
• Lease renewal packages will include, but not be limited to, market research, drafting SF-81, drafting DD 1450-1, DD 1450-2, coordination and drafting of Agency Specific Requirements and Program of Requirements, drafting supporting Cover Letters and Memoranda, and drafting Executive Briefs.
• Provide lease abstracting and Occupancy Agreement review and analysis support as required. The Contractor will draft cost estimates and support the QPP decision making process.
• Analyze and evaluate agency functions and activities to independently determine appropriate changes or actions required and ensures the government receives the full contractual benefits under the terms of the lease.
• Apply analytical and evaluative methods and techniques in review of leases and guarantee reports and transactions meet lease guidelines and financial objectives.
• Assist in developing market research, analyzing market rents and draft cost estimates.
• Coordinate with and support finance departments to ensure proper billing and collection of leases-related payments.
• Assist and understand the budget preparation and financial reporting related to clinical leases.
• Provide quarterly reports outlining state of medical lease portfolio, highlighting upcoming key performance milestones, and recommending cost saving actions.
• Draft policy for recommendation with government entities.
• Collaborate with government leadership and key stakeholders involved in clinical lease transactions.
• Independently investigate complaints received from a variety of sources to determine responsibilities of the parties by the thorough knowledge of contracted terms and interpretation of lease provisions to execute the best course of resolution.
• Obtains a full understanding of all issues that are involved with remediating the current issue being raised.
• Provides solutions for resolving the issue at hand. Determines the proper path to proceed with resolving the issue.
• Occasional lease site visits.
• Demonstrate the ability to manage the activities of a group, organizational ability to direct multiple activities of a group of management, organizational and business process improvement staff to execute the business plans, developing plans and projects, determining needs, investigating and resolving problems, interfacing with other functions and outside personnel, preparing capital and operating requests, and managing staff.

Education, Experience, and Technical Skills

Required Education, Experience, and Technical Skills

• Must have Minimum five (5) years of experience in administrative or program manager support with bachelor’s degree OR minimum of three (3) years of experience with master’s degree OR minimum eight (8) years of experience with no degree
• Must have a Real ID or a Passport in order to undergo commercial air travel
• Must have a valid driver's license

Work Environment

This position operates in a professional office setting. The role routinely uses standard office equipment such as computers, phones, printers, and photocopiers. The work environment is generally quiet and free from exposure to loud noise, hazardous materials, or heavy machinery. Employees are typically seated for extended periods and may occasionally move about the office to attend meetings or access equipment and supplies.

Physical Demands

Sitting/Standing: This role is generally sedentary, performing sitting work utilizing technological office equipment, including a laptop, mouse, keyboard, computer monitors, telephones, scanners, and copiers.

Walking: This role requires the ability to move about inside the office to access the required technological equipment.

Stooping/Kneeling/Crouching/Crawling: This role may require stooping to reload printer trays with print paper, moving equipment, and managing cords.

Using Hands/Fingers: This role constantly operates technological office equipment such as laptops, mice, keyboards, computer monitors, telephones, scanners, and copiers.

Talking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information.

Seeing: This role requires seeing, viewing, and distinguishing all aspects of internal and external communications.

Carrying/Lifting: This role requires lifting up to 20lbs to transport technological office equipment to and from various workspaces.   

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Native American Hiring Preference

Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First, to qualified Pokagon Band citizens; and
• Second, to qualified spouses and qualified custodial parents; and
• Third, to other qualified Native Americans; and
• Fourth, to all other qualified applicants

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.