Heights En Español Administrative Assistant

HEIGHTS EN ESPANOL ADMINISTRATIVE ASSISTANT

The incumbent supports church leadership and other staff members, as well as office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive.  The incumbent provides administrative, financial, logistical and communication support for the leadership team and the various ministries where, especially where they overlap with the ministries of the Heights main congregation.

QUALIFICATIONS

• Model a growing and vibrant relationship with Christ.


• Pursue full devotion to Christ and models the Christian life.


• Manifest the fruit of the Spirit in work habits and relationships.


• Pursue spiritual growth through community and consistent fruitful devotional life.


• Embody servant-leadership.


• Reflect Christ’s heart for reaching spiritually lost people.


• High School or General Education diploma.


• United States citizenship or Lawful Permanent Resident status.

LIVE OUT THE 5G’s

• Grace – Saved by grace in Jesus (Romans 5:8-9).


• Gather – Community through worship & Life Groups (Hebrews 10:24-25).


• Grow – Being and becoming like Jesus through his word and prayer (John 15:4-5).


• Give – Time, talent & treasures (2 Corinthians 9:6-7).


• Go – Make disciples who make disciples (Matthew 28:18-20).

DEMONSTRATE COMMITMENT TO THE HEIGHTS CHURCH

• Pursue church membership and become a stakeholder.


• Be an active, engaged participant at weekend services and in a Life Group.


• Serve at church-wide events.


• Accept and uphold The Heights irreducible minimum beliefs (What We Believe)

RESPONSIBILITIES

• Supports the administrative needs of HIS’ pastor and in cooperation with the administrative assistants of other ministries, provide supplemental support for HIS ministerial staff (e.g., associate pastor, worship/media director, etc.), including calendar scheduling, meeting coordination, correspondence with leadership, buying supplies, etc.


• Attend meetings, represent the HIS, and updates the HIS’ pastor of any communication issues related to the activities and programs of HIS.


• Provide administrative assistance for policy compliance in areas such as conducting background checks for volunteers, childcare registrations, etc.


• Collaborate with other ministries to provide translation assistance for educational needs, events, and other aspects of ministry where bilingual assistance is required.


• Works with staff to meet administrative needs resulting from the overlapping of ministries between HIS and the Heights main congregation.


• Provide logistical assistance for the planning, scheduling, coordination and implementation of ministry programs and events.
  
  
  
  • Reserving rooms for events and activities.
  
  
  • Update HIS calendar.
  
  
  • Coordinate HIS Lord’s supper setup, volunteers, and supplies.
  
  
  • Volunteer coordination and communication.
  
  
  • Sunday sign-ups and registrations.
  
  
  
  


• Provide budget assistance.
  
  
  
  • Submit check requests for the leadership and ministries.
  
  
  • Outdoor musician payments.
  
  
  • Processes guest speaker payments
  
  
  • Submits prepare and submit the credit card statements for the HIS senior and associate pastor, as well as the worship leader.
  
  
  • Deposit funds resulting from registration feeds, sign ups, or purchases.
  
  
  • Maintains the budget spreadsheets and briefs the leadership team.
  
  
  
  


• Provide stakeholder support.
  
  
  
  • Reserves rooms.
  
  
  • Aids during and with sign-ups.
  
  
  • Maintains Life Groups attendance.
  
  
  • Maintains visitors’ attendance and information.
  
  
  • Print membership form and commitment cards.
  
  
  • Print agenda, name tags, stakeholder signs and sign-up sheets for meetings.
  
  
  • Order food for meetings and/or events.
  
  
  • Coordinate room set up.
  
  
  • Coordinate room clean up.
  
  
  • Upload forms into the ministry platform.
  
  
  • Follow up with visitors.
  
  
  • Follow up with members absent for several weeks.
  
  
  
  


• Support Wednesday bible study groups and events.
  
  
  
  • EMS rooms reservations.
  
  
  • Sign-ups.
  
  
  • Order dinner.
  
  
  • Set the room.
  
  
  • Keep track of the attendance.
  
  
  
  


• Support guest reception activities and/or ministries.
  
  
  
  • Reserves rooms.
  
  
  • Assist with sign-ups.
  
  
  • Confirm attendance.
  
  
  • Print forms, agenda, name tags, guest reception sign and sign-up sheet.
  
  
  • Coordinate for the purchase and availability of food/drinks.
  
  
  • Coordinate room set up.
  
  
  • Coordinate room clean up.
  
  
  
  


• Support childcare for various events.
  
  
  
  • Reserves rooms.
  
  
  • Assist visitors and/or members to register their children.
  
  
  • Prepare volunteer packages.
  
  
  • Upload forms into Ministry Platform.
  
  
  • Run background checks.
  
  
  • Prepare childcare rosters.
  
  
  • Volunteers to help with coordination and communication.
  
  
  
  


• Support and coordinate baptism events.
  
  
  
  • Reserves rooms and resources.
  
  
  • Baptism class signups.
  
  
  • Collect candidate information and faith declaration stories.
  
  
  • Coordinate volunteers.
  
  
  • Prepare and prints baptism certificates.
  
  
  • Mail certificates, photos, and baptism letters.
  
  
  • Load all related files into Ministry Platform.
  
  
  
  


• Support life groups.
  
  
  
  • Upload attendance into Ministry Platform.
  
  
  • Order class supplies.
  
  
  • Submit check request for group expenses.
  
  
  
  


• Support HIS leadership meetings.
  
  
  
  • Reserves rooms and facilities.
  
  
  • Send out email, calendar, and text message reminders.
  
  
  • Purchase and coordinate for food/drinks for the events.
  
  
  • Coordinate for room cleaning.
  
  
  
  

COMPLETE ADMINISTRATIVE RESPONSIBILITIES

• Maintain the database records for staff and families.


• Ensure accurate and timely response to phone or email information requests in less than one week.


• Build trust by maintaining confidentiality.


• Respond to all communication professionally and discretely.

DEMONSTRATE A COMMITMENT TO GROWTH

• Attend department and all-staff meetings.


• Model servant leadership and exhibits a helpful and joyful attitude.


• Other Duties as Assigned

SPIRITUAL GIFTS

Demonstrates the spiritual gifts below.

• Administration


• Hospitality


• Service

POSITION TYPE: Part Time

HOURS PER WEEK: 25

SUPERVISOR: Heights en Español Pastor