HI - Administrative Assistant

Administrative Assistant  

The Plant Administrative Assistant oversees maintaining schedules, checking drivers in and out, ensuring all paperwork is in order, and communicating with headquarters. 

Tasks 
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time. 

• Responsible for printing the daily inbound and outbound schedule. 

• Responsible for sending daily inventory sheets to headquarters. 

• Responsible for ordering lab equipment and office supplies to keep the facility stocked. 

• Responsible for preparing paperwork for outbound bulk loads 

• Responsible for preparing paperwork for inbound dry van loads 

• Responsible for checking drivers in and ensuring they have the proper paperwork 

• Responsible for following up with carriers that have unload appointments 

• Responsible for scanning and filing paperwork for each order that comes into and goes out of the facility. 

• Responsible for maintaining paperwork associated with Safe Feed/Safe Food and SAGARPA certifications. 

• Responsible for proper labeling of files. 

• Responsible for receiving inbound packages and sending out mail. 

• Must be able to maintain good housekeeping practices in the office and breakroom. 

• Must comply with all safety rules and procedures. 

• Must wear and maintain the required protective clothing and equipment. 

Skills 
Basic Skills 

• · Active Learning Understanding the implications of new information for both current and future problem-solving and decision-making. 

• · Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 

• Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. 

• Learning Strategies Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things. 

• Mathematics Using mathematics to solve problems. 

• Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. 

• Reading Comprehension Understanding written sentences and paragraphs in work related documents. 

• Science Using scientific rules and methods to solve problems. 

• Speaking Talking to others to convey information effectively. 

• Writing Communicating effectively in writing as appropriate for the needs of the audience. 

Social Skills 

• Coordination Adjusting actions in relation to others' actions. 

• Instructing Teaching others how to do something. 

• Service Orientation Actively looking for ways to help people. 

• Social Perceptiveness Being aware of others' reactions and understanding why they react as they do. 

Complex Problem-Solving Skills 

• Complex Problem Solving Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. 

Systems Skills 

• Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one. 

• Systems Analysis Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes. 

• Systems Evaluation Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system. 

Resource Management Skills 

• Management of Material Resources Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. 

• Time Management Managing one's own time and the time of others. 

Job Type: Full-time 

Benefits: 

• 401(k) 

• 401(k) matching 

• Dental insurance 

• Health insurance 

• Health savings account 

• Paid time off 

• Tuition reimbursement 

• Vision insurance 

Education: 

• High school or equivalent (Preferred) 

Experience: 

• Administrative Assistant: 1 year (Preferred) 

Work Location: In person 

Hours: 9 am - 5 pm - Monday - Friday