Highway Account Clerk Specialist

TITLE: HIGHWAY ACCOUNT CLERK SPECIALIST

DATE: March 2026

DEPARTMENT: HIGHWAY

SUPERVISOR: HIGHWAY COMMISSIONER / HIGHWAY ADMINISTRATIVE/ACCOUNTANT

Summary:

This is a full-time, non-exempt position supervised by the Highway Commissioner and Highway Administrative/Accountant. Majority of the work requires the individual in the position to independently apply generally accepted accounting principles using established procedures. Under direction, provides support services for the Administrative/Accountant in managing the Highway Department administrative accounting systems. Work requires a high level of computer skills in database and spreadsheet applications.

Duties and Responsibilities include but are not limited to the following:

• Data input of Highway payroll; equipment usage; and inventory usage of parts; signs; material, fuel and lubes


• Accounts Payable entry in Chemspro and Linq


• Upon approval, process permits and compliance reports – Utility, Driveway, Oversize/Weight, Multi-Trip, Adopt-A-Highway.


• Assist with year-end inventory


• Maintains fleet records of repairs and


• Maintains a current inventory of all maintenance and repair parts


• Maintains a current inventory of all materials used on county


• Assist with Accounts Receivable and monitoring of past due


• Assist with month end, and year end reconciliations


• Performing receptionist duties as needed, typing correspondence, copying records, faxing and filing.


• Serves the public by providing information of highway related


• Perform other duties as required

Knowledge, Skills, and Abilities:

• Knowledge of generally accepted accounting principles and techniques


• Knowledge of bookkeeping practices and terminology


• Knowledge of standard office procedures, filing systems, office equipment and record maintenance processes


• Proficient keyboarding skills and knowledge of computer operations

• Attention to detail and accurate mathematical calculations


• Ability to work under pressure with continual interruptions and the ability to deal with a variety of deadlines


• Solid verbal and written communication skills with ability to communicate professionally with vendors, employees and leadership.


• Critical thinking skills and ability to research and resolve financial


• Must present a positive and professional image to co-workers and vendors and have excellent customer relation skills.


• Must be able to maintain a high level of confidentiality

Qualification:

• Graduation from high school or GED


• Associate’s degree in Accounting with at least two years’ experience working with account and payroll principles, preferably in a local government environment or any combination of education and experience to be equivalent to these requirements.


• Training and experience in Microsoft software programs involving word processing, spreadsheet applications, and basic accounting principles

Physial Demands:

• Finger dexterity


• Ability to frequently lift 20 pounds


• Ability to frequently bend/crouch to perform filing


• Ability to perform most work from a sedentary position


• Ability to function in situations encountered in a normal office setting