HIM Document Capture Specialist (PRN)

ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years!   We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit https://www.austinregionalclinic.com/careers/

PURPOSE

Responsible for efficiently and accurately preparing and scanning medical record documents into an electronic medical record utilizing the OnBase imaging software. Provides assistance to physicians in the delivery of efficient and effective comprehensive medical care through maintaining organized electronic medical records (EMR). Employee carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

• Sort outstanding couriered documents by date sent from satellite locations and begin processes by date priority.


• Prepares the medical records for efficient scanning by fixing torn edges, removing staples, mounting loose reports, removing any unnecessary documents from the record, and arranging multi-page documents


• Verifies the quality of the batch by identifying that pages are in the correct order, the pages or documents are legible, no pages are missing, and all pages are oriented appropriately.


• Ensures that the "Poor Quality Original" stamp has been used with poor documents.


• Analyze documents to ensure the appropriate scanner settings are used.


• Rescans pages as requested by the Supervisor or Manager


• Provides title to scanned batches in a clear and concise description, utilizing guidelines as set by management


• Performs scanner maintenance to ensure the quality of scanned documents and maintain scanning equipment in optimal working condition.


• Communicate errors and process improvements with a Supervisor.


• Communicate office supply needs to the Supervisor.


• Responsible for the daily incoming and outgoing couriered mail


• Meets set productivity and quality standards as determined by management.

OTHER DUTIES AND RESPONSIBILITIES

• Attends meetings/training as required.


• Performs other duties as assigned.

QUALIFICATIONS

Education and Experience

Required:  High school diploma or equivalent. Six (6) or more months of medical record experience

Preferred:  Previous medical document imaging experience a plus.

Knowledge, Skills and Abilities

Knowledge of office equipment.

Must be flexible in daily assignments and can cross-cover within an assigned work group.

Ability to handle varying daily workloads promptly

Excellent interpersonal & problem-solving skills.

Ability to work successfully in a team environment.

Ability to engage others, listen, and adapt responses to meet others’ needs.

Ability to align actions with those of other team members committed to common goals.

Excellent computer and keyboarding skills, including familiarity with Windows.

Excellent verbal and written communication skills.

Ability to manage competing priorities.

Ability to perform job duties in a professional manner at all times.

Ability to align own actions with those of other team members committed to common goals.

Ability to understand, recall, and communicate, factual information.

Ability to understand, recall, and apply oral and/or written instructions or other information.

Ability to organize thoughts and ideas into understandable terminology.

Ability to apply common sense in performing job

Work Schedule: PRN (As Needed)