HOA Bookkeeper & Architectural Review Coordinator

The HOA Bookkeeper & Architectural Review Coordinator plays a key role in supporting the financial integrity, operational efficiency, and architectural standards of a luxury residential community. This position is responsible for day\-to\-day bookkeeping functions, overseeing architectural modification applications, assisting the General Manager with administrative and operational tasks, and supporting office staff in daily operations. The ideal candidate is detail\-oriented, highly organized, customer\-focused, and capable of multitasking in a fast\-paced, high\-expectation environment.

• Maintain accurate financial records
  


• Process vendor invoices, reimbursements, and mics. expenses
  


• Assist with monthly financial reporting, reconciliations, and budget tracking
  


• Maintain organized financial records in compliance with Association policies
  


• Utilize strong Excel skills for reporting, tracking, and data management
  


• Manage architectural modification applications from submission through approval process
  


• Coordinate with the Architectural Review Committee (ARC) and management
  


• Creates monthly agenda for committee meetings
  


• Ensure applications comply with governing documents and community standards
  


• Communicate professionally with Subdivision property managers and or homeowners regarding application requirements and status
  


• Document findings and report any non\-compliance to management and committee
  


• Assist the General Manager with administrative tasks, reporting, and special projects
  


• Support office staff with day\-to\-day operational needs
  


• Provide exceptional customer service to homeowners, Board members, vendors, and guests
  


• Maintain confidentiality and professionalism when handling sensitive information
  


• Coordinate appointments with vendors and property manager