The HOA Bookkeeper & Architectural Review Coordinator plays a key role in supporting the financial integrity, operational efficiency, and architectural standards of a luxury residential community. This position is responsible for day\-to\-day bookkeeping functions, overseeing architectural modification applications, assisting the General Manager with administrative and operational tasks, and supporting office staff in daily operations. The ideal candidate is detail\-oriented, highly organized, customer\-focused, and capable of multitasking in a fast\-paced, high\-expectation environment.
Key Responsibilities:
- Maintain accurate financial records
- Process vendor invoices, reimbursements, and mics. expenses
- Assist with monthly financial reporting, reconciliations, and budget tracking
- Maintain organized financial records in compliance with Association policies
- Utilize strong Excel skills for reporting, tracking, and data management
- Manage architectural modification applications from submission through approval process
- Coordinate with the Architectural Review Committee (ARC) and management
- Creates monthly agenda for committee meetings
- Ensure applications comply with governing documents and community standards
- Communicate professionally with Subdivision property managers and or homeowners regarding application requirements and status
- Document findings and report any non\-compliance to management and committee
- Assist the General Manager with administrative tasks, reporting, and special projects
- Support office staff with day\-to\-day operational needs
- Provide exceptional customer service to homeowners, Board members, vendors, and guests
- Maintain confidentiality and professionalism when handling sensitive information
- Coordinate appointments with vendors and property manager
Full\-time Mon\-Fri 8:30am\-5pm
Salary: $60k â $65k DOE
PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE BOCA RATON AREA.
