Hospitality Assistant

Position Description:

Under the supervision of the Hospitality Coordinator, the Hospitality Assistant is responsible for providing assistance to the Hospitality Department in the planning and execution of seminary events.

Part-time (10-15 hours a month), depending on the seminary event schedule with January and May as the busiest months.

Primary Responsibilities:

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  Manage and communicate with staff or outside vendors – serving as the on-site or “day of” event manager


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  Assist the Hospitality Coordinator with preparation for events: gathering, packing, and transporting supplies


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  Set and strike event venues:
  
  
  
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    Based on the event requirements (headcount, menu, supplies, room diagram) provided by the Hospitality Coordinator, gather the needed equipment, and supplies and setup the event space
  
  
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    Setup the event space with any audio-visual, lighting, or technical requirements (media cart setup, thermostat adjustments)
  
  
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    Setup the event space with necessary linens, décor, and catering equipment
  
  
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    Prepare any food or pick up/receive food for the event (portion food, make coffee, arrange food on serving vessels)
  
  
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    Once food is ready/received, finish the final setup/food presentation for the start of the event (curate refreshments on buffet tables, ensure proper supplies and equipment are ready)
  
  
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    Clean and return equipment to original storage location in a timely manner (washing dishes, cleaning linens, unpacking supplies)
  
  
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    Return any remaining supplies to original storage in a timely manner
  
  
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    Assist in monitoring and stocking inventory items
  
  
  
  

Qualifications:

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  Profession of Christian faith


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  Ability to communicate effectively and promptly, both orally and in writing


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  Accuracy and careful attention to detail


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  Excellent organizational and time-management skills


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  Sound judgment and the ability to work independently


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  Reliable vehicle (preferably large enough for food transport)


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  Ability to lift 40 pounds


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  Event management or execution experience a plus but not


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  Catering or food service experience a plus but not


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  Ability to establish and maintain collaborative working relationships with individuals from faculty, staff, students, and other WSC constituents


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  Willingness and ability to provide excellent customer service to all WSC constituents


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  Desire and ability to represent WSC in a positive and professional manner and to be able to articulate the confessional beliefs of the seminary