Hotel General Accounting Clerk

Donohoe Hospitality is looking for a Hotel General Accounting Clerk to join their team. The responsibilities include overseeing the day-to-day operations of hotel’s finance, providing accounting support to the hotel team. Utilize accounting and Hotel software programs to process business transactions, like accounts payable, receivables, disbursements, expense vouchers, cash, and receipts.

COMPENSATION RANGE $19 - $22/hourly

Essential Functions:

• Prepare Daily Bank deposits.


• Balance Income Journal daily.


• Monitor and manage Hotel AR Accounts.


• Monitor and manage Hotel Chargebacks. Respond with appropriate evidence in a timely manner.


• Review Purchase Orders daily for errors and correct.


• Open Vendor Invoices and matching with internal purchase orders.


• Review invoices for proper GL coding and payment in M3.


• Receive incoming mail and vendor invoices.


• Scan invoices and send to M3.


• Review employee expense reports for the correct GL Coding, validate and process.


• Organize code and submit invoices for weekly check runs.


• Review weekly check runs for accuracy.


• Process special check request and payments.


• Research and resolve vendor invoice and payment discrepancies and issues.


• Request and maintain vendor W-9’s and other required paper work.


• Correspond with vendors and respond to payment inquiries.


• Accurately calculate use tax for vendor invoices without sales tax.


• Maintain online vendor accounts and passwords.


• Monitor vendor accounts to ensure that payments are made and recorded on time.


• Process payments using company credit cards.


• Review and file vendor account statements.


• Process recurring payments.


• Sort and distribute invoices to Department Leaders for review and approval.


• Research and response to supplier payment inquiries.


• Maintain AP records by scanning into electronic archiving software.


• Prepare Month End documents and reports in tandem with Corporate Accounting.


• Review and Respond to Hotel Guest Financial inquiries.


• Review and File monthly inventories submitted by Department Leaders.


• Perform Monthly/Quarterly Bank Vault Audits.


• Special projects as assigned.

Education and Experience

• High School Diploma or equivalent required. 


• Previous Front Desk or Night Audit experience preferred.

Skills and Abilities

• Familiarity with bookkeeping and basic Accounting procedures.


• Hands-on experience with spreadsheets and financial reports. 


• Accuracy and attention to detail. 


• Must be highly skilled in dealing with financial and numeric data. 


• Must have excellent work habits, including a willingness to work the hours necessary to complete the job at hand, especially when important deadlines cause greater than normal departmental pressures. 


• Must be PC proficient and able to thrive in a fast-paced setting. Experience with an Accounting system a plus.


• Must have strong experience with Microsoft Excel, Access, and Word. 


• Excellent oral and written communication skills.


• Strong organizational skills.


• Excellent listening skills.


• Ability to multi-task.


• Strong interpersonal, supervisory, and customer service skills required. 


• Knowledge and application of General Accounting Practices