Hotel Procurement Specialist

About Us
Quint is the industry-leading provider of Official Ticket and Hospitality packages to many of the world’s 
most prominent sports and entertainment events. Our innovative programs enable those properties to 
expand fan experiences and corporate client entertainment opportunities in a way that reflects the quality 
and prestige of those brands.

Our portfolio includes 20+ official property partnerships including, Formula 1®, the NBA, the Kentucky 
Derby®, USGA®, MotoGP™, and many others. We also broker and 
manage hotel reservations for large consumer events such as the College Football Playoff National 
Championship, Lollapalooza Music Festival, Austin City Limits Music Festival, and more. 

The Role
Quint is seeking a Hotel Procurement Specialist to join our growing Rooms Division Team. This role is 
responsible for sourcing/brokering hotel guestroom blocks and contract execution for our event 
programs. You are passionate about understanding what the client/event needs for hotel guestroom 
blocks, negotiating strategically, and contract execution skills. You understand relationships and work with 
a team to support events seamlessly and simultaneously from beginning to end. You are detail oriented 
and forward thinking.

Responsibilities 
Hotel Procurement

• Research destinations to identify hotel options for maximum value and effectiveness.


• Develop and distribute hotel RFP’s for group blocks as needed for assigned event portfolio.


• Review proposals and prepare hotel pricing report for internal event stakeholders.


• Negotiate hotel contracts with a focus on getting the best rate and terms, maximizing savings. 
  and minimizing liabilities.


• Work with hotel partners to prepare and present approved contracts for processing.

Relationship Building

• Work closely with the Director and client to understand client expectations, review history and 
  develop inventory & pricing strategies.


• Establish position as subject matter expert with the team to operate seamlessly and efficiently 
  within the program development process.


• Provide direction and reporting to the Inventory/Event Management team to enable them to 
  execute the events successfully.


• Build transparent and trusting relationships with our hotel partners to maximize value through 
  the contract and execution process.


• Support sales efforts as needed to help win new clients and drive net new business.

Revenue Management

• Understand budget and financial objectives of each program and provide direction on best 
  channels available to increase revenue and margin through hotel sales.
  


• Collaborate with the Marketing Team to create hotel profiles that enhance our offerings and 
  promote sales.
  


• In collaboration with Inventory Management, actively monitor online sales channels to ensure 
  hotel selling rates are properly aligned in the event markets.
  

General Duties

• Find and create efficiencies in our hotel procurement process.
  


• Data management to ensure contract details are communicated effectively, CRM programs 
  updated, accounting systems are notified, and files are updated
  


• Coordinate and manage conversion and adoption of Quint best practices. 
  


• Attend weekly team, production, and operations meetings. 
  


• Additional tasks as assigned for support and planning of all managed events.
  


• Daily, weekly, and monthly inventory management duties are required.
  

Requirements
Education and Experience

• Bachelor’s degree in related field; preferable emphasis in sports management, hospitality, and 
  event planning


• Two or more years of hotel group guestroom procurement and contract execution or equivalent 
  combination of education and experience
  


• Advanced destination and hotel property knowledge with desire and willingness to continually 
  expand knowledge in our markets
  Skills/Abilities
  


• Ability to effectively present information to Clients, Hotels, and Company staff.
  


• Polished and articulate with strong interpersonal skills.
  


• Proficient in Google applications, MS Word, Excel, and event management programs and CRM 
  such as ARN, ZOHO, and SalesForce. 
  


• Ability to make timely and sound decisions affecting client, attendee, or hotel experience.
  


• Possess excellent organizational skills with the ability to problem solve, prioritize, and work 
  independently in a fast-paced unpredictable event environment with multiple clients/events at 
  one time.
  


• Adhere to all Quint policies including, but not limited to event management/process procedures.


• Strong working knowledge of policies, procedures and practices used in hotels.
  

Physical 

• Ability to work nights and weekends as needed
  


• Ability to travel as needed
  


• Prolonged periods sitting at a desk and working on a computer
  


• Must be able to lift up to 15 pounds