HQ - CHIIP - Cataloging Library Specialist

The Cataloging Library Specialist will support the Collections Holding and Inventory Improvement Project (CHIIP) at a prestigious research library in the Washington, DC metropolitan area. Reporting to the Project Manager, this role is responsible for carrying out technical cataloging tasks and assisting in the organization and distribution of a wide range of materials, including serials and monographs. 

Responsibilities: 

• Performs searches of various databases and files to locate and/or verify bibliographic data in support of various library functions for cataloging. Efficiently searches online databases, such as the ILS and OCLC, to locate records for material in hand. Recognizes the need for appropriate alternative search strategies to locate records.
• Performs copy cataloging for a variety of materials and formats in an automated cataloging environment. Searches entries in automated and manual catalogs. Assigns content designation on newly created and updated bibliographic records. Performs database maintenance including modifications, updates, and corrections. Creates and revises bibliographic records, including initial bibliographic control records. 
• Shelf lists materials independently, adjusting procedures as needed. Consults the shelf list or the appropriate classification schedule to verify whether the class number assigned is consistent with the subject heading(s). Learns to identify possible errors in the cataloging process and then consults with senior personnel before correcting the problem.
• Distributes materials to the appropriate off-site location designated by The Library of Congress.
• Uses automated tools, such as macros, to process titles. Enters data related to production into statistical or management databases and runs reports as necessary.
• Performs other duties as assigned.
• This position will work a fixed work schedule (40 hours/week).

You must have progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision. 

• Bachelors degree in Library Sciences or equivalent required; Masters in Library Information Services or Masters in Library Services preferred.
• Knowledge of library collections maintenance practices and procedures.
• Experience in cataloging serials is required.
• Knowledge of proper library collection retrieval processes and procedures.
• Knowledge of best practices for the preservation of collection materials. 
• Ability to interact collaboratively with others. 
• Ability to use computerized search tools, web-based tools and online databases. 
• Ability to meet or exceed daily goals.  

Physical Requirements

• Must be able to move from place to place within the location, lifting of items weighing up to (25) pounds and occasional up to 35 pounds such as files, books, stacks of paper, and other materials.
• Ability to sit for long periods of time and to maintain focus on projects such as computer screens or detailed paperwork.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development

EEO Statement

The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. 

Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. 

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. 

Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.