HR Admin

The HR Admin is the operational backbone of the HR function, responsible for ensuring that all people-related and office operations run smoothly, accurately, and in compliance with local regulations. This role manages the process-related, technical, and data-driven aspects of HR, while also overseeing day-to-day office operations, enabling the broader People team to focus on strategic initiatives and employee growth.

You will own core HR systems and workflows, support the full employee lifecycle, manage office operations, procurement, and travel, and act as a trusted point of contact for employees on HR-related and office-related topics.

Key Responsibilities

HR Data, Travel & Systems

• Own and maintain employee data across HR systems , ensuring accuracy and consistency
• Create and update employee documentation (role changes, termination letters, employment confirmations)
• Manage onboarding and offboarding processes
• Manage travel planning and related processes

Office Operations & Administrative Support

• Manage procurement for office and HR-related needs 
• Improve HR and office workflows, including onboarding, offboarding, role changes, and performance cycles
• Support audits and ensure adherence to policies and legal requirements

• Experience in HR Operations, Welness or HR Administration; experience with HR systems (Hibob or similar) is a strong advantage
• High level of accuracy and attention to detail, particularly when handling confidential information
• Strong analytical skills with the ability to interpret data and improve processes
• Excellent communication and interpersonal skills, with the ability to support employees across levels and functions
• Comfortable working in a fast-paced, scaling environment

Impact on the Business

By ensuring that payroll, data, systems, office operations, and compliance operate seamlessly, the HR Operations & Administrative Specialist plays a critical role in building trust and stability across the organization. This role enables HR leaders and managers to focus on talent development and culture, while ensuring the company’s people and office infrastructure is scalable, reliable, and future-ready.