HR Administrative Assistant

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Position Summary

The HR Administrative Assistant Provides assistance to the HR Manager and General Manager at OTT-Boston. This position is responsible for data entry, scanning, creating files, filing, processing paperwork, and other clerical duties in a busy office environment.

This position is based out of the Malden, MA office.

Employee Benefits

• Competitive pay and training: $24 per hour
• All FT Employees are eligible for 2 weeks of paid vacation time as well as company sponsored health and wellness plans
• All FT, PT and Seasonal employees are eligible for: Paid sick time, 401K plan with company matching**, flexible schedules (including a combination of weekdays and weekends are available), fun and upbeat work environment with various award and recognition celebrations throughout the year, First Stop Health - 24 hr. access to doctor by phone or computer for employee and their dependents (Employer pays 100%), discounts in retail stores, and free admission to all company attractions

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**Eligibility requirements may apply

Essential Functions

• Be familiar with and ensure company human resources and payroll policies and procedures are followed.
• Assist with recruiting, pre-employment processing, and new hire onboarding. Create and complete post-hire paperwork, enter new hires into Human Resources software, and file completed employee files in the electronic filing system.
• In a timely manner, scan paperwork to Corporate HR Department.
• Organize and maintain records, databases, Excel spreadsheets, filing and storage in assigned areas of responsibility within company filing guidelines.
• Make and keep a supply on hand of pre-employment and post-employment packets.

Required Knowledge, Skills, and Abilities

• Ability to work independently over long periods of time and in groups withing the scope of established rules and regulations.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, emails, managing files and records, and other office procedures and terminology.
• Ability to maintain confidentiality of files and other documentation.
• Be computer literate and keyboard/mouse proficient with a working knowledge of and ability to use various types of computer software.
• Knowledge of and experience with office machines, practices, and systems.

Qualifications

• High school graduate or equivalent
• Previous experience in clerical, secretarial, or business administration preferred
• DOT experience preferred

Other Requirements

• Must pass pre-employment background check and substance abuse testing.