HR Administrative Asst. -Japanese Bilingual

We, Japanese IT firm, are seeking a detail-oriented and proactive HR /Administrative Assistant to join our team. This role will focus on payroll processing, benefits administration, employee onboarding, HR compliance, and general office & HR support. The ideal candidate will possess excellent organizational skills, a strong customer service orientation, and the ability to manage multiple tasks efficiently.

Duties

Administrative Support:

• Manage incoming communications (calls, emails, correspondence).
• Schedule appointments and coordinate meetings.
• Proofread and prepare documents.
• Maintain organized records and databases.
• Handle office supplies and general clerical duties (filing, data entry)

Payroll Administration:

• Process bi-weekly payroll, including time/attendance management.
• Handle new hire/termination payroll processes.
• Address employee payroll inquiries.

Benefits Administration:

• Manage benefit enrollments, changes, and renewals.
• Coordinate with benefit providers.
• Respond to employee benefit questions.

HR Records and Support:

• Maintain employee records (personnel, benefits, performance).
• Assist with onboarding/offboarding procedures.
• Provide HR policy and benefits information to employees.
• Handle company phones and business cards.
• Assist with basic accounting entries and special projects.

Join us as an Administrative Assistant where you can contribute to our dynamic team while developing your skills in a supportive environment!

Qualifications

• Associate or bachelor's degree in accounting, Finance, Business Administration, or a related field preferred.
• 2-3 years of experience in administrative assistant or office support.
• Proficiency in Microsoft Office.
• Demonstrates a proactive mindset and a passion for helping others solve problems.
• Strong organizational and problem-solving skills, with an understanding of basic bookkeeping principles.
• Ability to manage multiple tasks and prioritize effectively.
• Bilingual English and Japanese Preferred.

Job Type: Full-time

Pay: $28.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 9am to 5pm (one hour paid lunch time)
• Monday to Friday
• For the first three months, this position is fully on-site.　After 3 months, based on the individuals grasp of the position, there will be considerations of a Hybrid schedule consisting of 2 to 3 days in office."