HR Administrator

General Summary:                                                                                                           

Performs a wide range of administrative duties and office support for the CFO, managers, and employees of WK&T, Ardmore Telephone Company, and TMS to facilitate the efficient operation of the organization, focusing in recruitment, human resources administration, benefits administration, and employee events. Performs duties of a highly confidential nature that require broad and comprehensive knowledge of the company’s policies and operations. Responsibilities require discretion, judgment, tact, and poise.

Essential Job Functions:

• Prepare paperwork and schedules for smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience.


• Handle all administrative tasks for onboarding, new-hire orientations, and exit interviews, including data entry in human resources information systems (HRIS) and audits for accuracy and compliance.


• Assist in coordinating maintenance needs for campus buildings and employee locations.


• Participate as member of Safety Committee.


• May perform all or some payroll processing, including biweekly and semimonthly updates to employee files, bonus/incentive pay, vacation/sick pay, expense reimbursements, hourly-employee validations, and benefits changes.


• Assist in maintaining the BambooHR database (or other HR software if implemented at a later date).


• Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart.


• Assist in communication with retirees on post-retirement benefits and retiree events.


• Assist in administering safety and compliance trainings for all employees.


• Assist in organizing company/employee events (lunches, breakfasts, after-hours events, etc.).


• Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications to employees.


• Organizes interviews, including scheduling, and sending reminders.

      ·   Participates in conferences and meetings as requested by management.

• Maintains comprehensive and accurate records.


• Performs some accounting duties.


• Attends all employee functions unless written approval from CEO or CFO to be excused. 


• Assists with special projects as directed by CFO.


• Ability to travel 3-5 business days as needed for the company.


• All other HR duties as assigned by the CFO.

Education and Experience:

Associate degree and progressive prior experience in a role requiring strong organizational skills. SHRM – CP preferred & OSHA-30 certification preferred but not required.