HR Administrator and Marketing Coordinator

The HR Administrator supports the Human Resources department by efficiently managing a variety of administrative and operational tasks. This role is essential for ensuring the smooth execution of HR processes, maintaining employee records, and fostering positive employee relations. The HR Administrator will handle sensitive information with confidentiality and assist in implementing HR initiatives across recruitment, benefits, compliance, and employee engagement.  For the Marketing Coordinator piece of the role there will be concentration in event support for trade shows, and branding for product lines.

Key Responsibilities:

• Provide general administrative support to the HR department, including document preparation, data entry, and electronic filing.


• Maintain and update employee records in the HRIS system, ensuring accuracy and confidentiality.  (Bamboo)


• Assist in the coordination of recruitment activities, including posting job openings, screening resumes, scheduling interviews, and communicating with candidates.


• Support the onboarding process by preparing new hire documentation and coordinating orientation sessions.


• Assist in posting to LinkedIn


• Serve as a point of contact for employee inquiries related to HR policies, benefits, and procedures (refer to handbook).  Escalate situations for HR Director to handle.


• Assist in employee engagement initiatives and help facilitate positive employee relations.


• Event Coordination – help plan and execute company events including employee recognition programs, company meetings, and social functions.


• Event Planning Committee – plan scheduling, stay on top of completion tasks – HR Director to participate.


• Build swag site – can use for reward systems and for anniversaries.  Employees can also purchase direct.   Order swag for events.


• Provide administrative support for employee benefits, including enrollment, changes, and inquiries.


• Address basic employee questions regarding health, dental, vision, and retirement benefits.


• Assist in balancing benefits bills monthly.


• Assist in organizing and scheduling training sessions, workshops, and professional development activities.


• Help maintain records of employee training and support tracking of development programs.


• Assist the HR Director in ensuring that HR policies and procedures align with state and federal labor laws and company standards.


• Stay updated on HR compliance requirements, including data privacy and affirmative action reporting.


• Ensure timekeeping is completed with supervisors and review for any errors before running payroll reporting for HR Director and CFO processing.


• Generate reports from the HRIS and other systems, including headcount, turnover, and other key metrics.  Update the score card monthly within five days of close of month.


• Compile and analyze data for various HR functions, ensuring accuracy in reporting.


• Other duties may be required as assigned by the Director of HR.


• Maintain tracker of ongoing key initiatives to meet deadlines


• Support our Sales and Marketing Project Specialist in planning and coordination of trade shows.


• Support product lines social media planning monthly.


• Support branding projects.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred (or equivalent work experience with Certification).


• 2-5 years of previous experience in an administrative or HR support role, preferably within an HR department.


• Strong understanding of HR processes and best practices.


• Proficiency in Microsoft Office Suite including Word, Excel (ability to create tables / pivot tables and graphs with data), PowerPoint etc.


• Familiarity with BambooHR or other HRIS and Applicant Tracking systems.


• Excellent communication and interpersonal skills, with the ability to manage confidential information discreetly.


• Strong organizational skills, attention to detail, and the ability to prioritize tasks effectively.


• Must ensure follow-up in communication and actions to maintain integrity of HR as a resource for employees.


• Familiarity with Affirmative Action Planning (preferred but not required).


• Experience with managing a company social media presence.


• Digital Marketing and Print Media experience.


• A high level of integrity and commitment to confidentiality.


• Detail-oriented with a focus on accuracy.


• Proactive and able to take initiative.


• Flexible and adaptable to changing priorities or deadlines.  This is essential for the ever-changing priorities and life cycle of HR.


• Approachable, with strong interpersonal skills to build positive relationships with colleagues.

Key Relationships:     

• Reports to the Director of HR.


• Works with Sales and Marketing Project Specialist on branding and event planning.


• Direct Reports - None


• Build relationships with other employees to support employee relations.

Working Conditions / Physical Requirements:

• Primarily works in an office environment with daily interaction in production or operational areas.  PPE required for production areas including safety glasses, and closed toe shoes.


• Ability to sit for extended periods and work with computers and office equipment.


• Light lifting may be required, up to 25 lbs.


• Position may be altered from part-time to full-time as business demands grow.


• General hours for daily attendance 7am – 4pm with an hour lunch break.


• Plan for start of day in HR with Marketing activities for afternoon to split responsibilities.


• Generally HR will take up about 60% of workload and Marketing about 40%.