HR and Payroll Technician

The HR and Payroll Technician is responsible for supporting the daily operations of the Human Resources department, with a focus on recruitment, onboarding, payroll, HR recordkeeping, and employee support. This position also assists with basic risk management coordination by tracking incidents, maintaining compliance documentation, and supporting safety-related initiatives. The role requires excellent attention to detail, strong interpersonal skills, and the ability to manage multiple administrative functions efficiently.

Duties and Responsibilities:

• Coordinate recruitment activities including job postings, interview scheduling, and applicant communications.


• Assist with onboarding and offboarding processes, including new hire paperwork, background checks, and orientation scheduling.


• Maintain and update accurate employee records and documentation in the HRIS and personnel files.


• Respond to employee questions related to benefits, policies, and HR procedures.


• Assist with benefits enrollment, changes, and tracking.


• Support payroll processing by collecting and verifying timekeeping data, reviewing timesheets for accuracy, entering payroll-related information into the system, and assisting with payroll submission.


• Serve as payroll backup to ensure timely and accurate processing of employee pay, deductions, and adjustments.


• Coordinate with finance or payroll vendors to resolve payroll discrepancies or issues.


• Maintain payroll records and support audits by preparing requested documentation and reports.


• Support administrative tasks related to employee leave, time tracking, and performance review documentation.


• Prepare and process personnel action forms.

• Log and track incident reports and employee injury documentation.


• Maintain safety training records and ensure timely renewals or recertifications.


• Assist in organizing employee safety trainings, drills, and compliance efforts.


• Ensure proper documentation and file maintenance for insurance claims, CalOSHA forms, and workplace injury reports.


• Support compliance with internal safety protocols and assist with follow-up from site inspections or audits.


• Draft and distribute standard HR letters and notices.

• Maintain confidentiality of sensitive information in all processes.


• Provide clerical support for HR-led events, trainings, and meetings.


• Support various HR projects and initiatives as assigned.

Knowledge, Skills and Abilities:

• Knowledge of basic human resources practices, employment laws, and HR compliance requirements.


• Understanding of payroll processes, timekeeping systems, and wage/hour regulations.


• Ability to review and process employee time records and accurately enter data into payroll systems.


• Proficiency in using HR information systems (HRIS), timekeeping software, and Microsoft Office Suite (especially Excel for payroll and tracking purposes).


• Strong organizational skills and attention to detail with the ability to handle multiple tasks and deadlines.


• Excellent verbal and written communication skills for interacting with employees, supervisors, and external vendors.


• Ability to maintain strict confidentiality and handle sensitive employee and organizational information with discretion.


• Problem-solving mindset with the ability to identify issues and recommend process improvements.


• Capacity to work independently and collaboratively in a fast-paced, deadline-driven environment.


• Customer service orientation and professionalism in handling employee inquiries and concerns.

Required Education and Experience:

• Associate's or Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience).


• 1–2 years of experience in human resources, recruitment, or office administration.


• Familiarity with employment laws, HR systems, and payroll/timekeeping tools is a plus.


• Excellent attention to detail, time management, and customer service orientation.


• Ability to manage confidential information with discretion and professionalism.


• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.


• Must be able to lift up to 15 pounds at times (e.g., files, office supplies, onboarding materials).


• Ability to move about the office to file documents, attend meetings, and assist staff.


• Occasional travel between sites or facilities may be required for trainings, orientations, or safety coordination.


• May need to bend, stoop, or reach occasionally to retrieve or store HR files and materials.

Rate of Pay:

$25.00 - $29.00 per hour DOE

Full time, nonexempt

Benefits:

• Health Insurance


• Dental Insurance


• Vision Insurance


• 401(k) with company match


• Prestige Urgent Care Membership


• Paid Time Off

Who We Are:

One SAFE Place and Children’s Legacy Center are separate legal entities. Arch Collaborative is a fictitious business name (DBA) of Children’s Legacy Center. Under the DBA Arch Collaborative, and a signed management services agreement, Children’s Legacy Center assist’s One SAFE Place with operations and enhances OSP’s impact. Through One SAFE Place’s participation in Arch Collaborative, we have created a network of organizations that respond effectively to trauma, violence, and exploitation in our community while maintaining the legal status of each organization.

Children’s Legacy Center and One Safe Place are At-Will Employer

Children’s Legacy Center and One Safe Place are Equal Opportunity Employers