HR and Safety Clerk

Position Summary

At Growers Transplanting, Inc., we relate our success as the world-leading vegetable and fruit seedling producer and transplanting company to the strength of our leadership teams. To continue delivering best-in-class seedlings and innovative agriculture solutions to field growers, we are seeking a HR and Safety Clerk.

The HR and Safety Clerk is an employee-facing role that provides essential clerical and administrative support to the Human Resources and Safety departments. This includes managing records, supporting payroll and open enrollment, maintaining training documentation, and ensuring compliance with company policies and Safety regulations. The clerk will assist with employment processes, timekeeping, and audits. Additionally, the role may involve addressing routine inquiries related to company policies. This position plays a key role in supporting the efficient operations of the HR and Safety functions within the organization.

*This position is an onsite role, requiring a presence in the office, and is not eligible for remote work.

Business travel up to 40%

Essential Functions

• Maintain and update HR and Safety records, ensuring compliance with departmental policies and legal standards (e.g., OSHA, labor laws).
• Manage digital and physical files, including employee records, I-9s, new hire files, and Safety documentation (e.g., training, accident reports).
• Ensure confidentiality and integrity of HR and Safety data, including personal, medical, and payroll information.
• Provide bilingual support (English/Spanish) for HR and Safety inquiries, assisting with policies, training, onboarding, and open enrollment.
• Prepare and collect payroll data, missed time punches, and PTO in HRIS.
• Ability to prioritize tasks, meet deadlines, and multitask while maintaining accuracy.
• Assist with Safety tasks such as training tracking, inspections, workers' compensation, and enforcing Safety policies.
• Attend and record Safety committee meetings, audit Safety programs, and distribute related materials.
• Pull HRIS reports, maintain accurate employee files, and participate in ongoing training and development.
• The ability to fluently communicate in both English and Spanish, ensuring clear and accurate exchanges with employees and management. This includes both written communication (e.g., emails, reports, files) and verbal communication (e.g., phone calls, in-person interactions).
• Ability to travel to multi-site locations as required and needed.
• Works with Safety manager to audit company Safety programs.
• Performs other duties as assigned.

Range: $21.00-$25.00

The compensation range for this role is determined by factors such as location and required skills. The salary range provided reflects the lowest to highest amount we reasonably anticipate paying for this position at the time of posting. Compensation is influenced by labor market conditions and various factors, including but not limited to: the prevailing minimum wage in the area, relevant education, certifications, experience, skills, geographic location, performance, travel requirements, sales or revenue targets, and business needs. It is not typical for a new hire to be offered the highest end of the salary range. Pay decisions are made based on the unique circumstances of each candidate and position. In addition to competitive compensation, we offer a comprehensive benefits package, including paid time off, medical, dental, and vision insurance, a 401(k) plan, and other benefits to eligible employees.

Qualifications (Knowledge, Skills, and Experience)

• Maintains strictest confidentiality in every aspect of work.
• Good interpersonal skills, good communications skills.
• Bilingual English / Spanish (Required).
• High School diploma required.
• Minimum 1-2 years Human Resources/Occupational Safety.
• Background in Agriculture is a plus.
• Must maintain California Driver’s License and eligibility for company vehicle insurance.
• Flexibility working in an environment where processes and programs are still evolving.
• Ability to multi-task.
• Approachable, dependable, and willing to help.
• Good computer skills, proficient in using Microsoft Office Suite
• Experience with Paylocity or any similar HRIS system (Preferred)
• Good organizational skills.

Physical Requirements

While performing the functions of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, use hands to finger, handle or feel, reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and or move up to 25 pounds. Specific vision abilities by this job include close distance and color vision.

*The expected pay range posted is what we reasonable expect to pay for this position. Individual compensation decisions are based on a variety of factors. (Actual placement within the compensation range may vary depending on experience, skills, and other factors)

*This position description does not promise or imply that the functions listed in the Position Summary are the only duties to be performed or that the position may not change or be eliminated. Employees interested in learning more about the essential duties and responsibilities of this position should complete the Position Interest Form and submit it to the Human Resources Department.