HR Assistant

The Human Resources Assistant will provide administrative support for a variety of HR functions within a growing employee-owned organization.  This is a great opportunity for an HR Professional who wants to continue to grow into a larger role as the company continues to grow.  This position is located at our corporate office in Louisville, KY.  Key results areas include, but are not limited to:

Maintains information in the HRIS and benefits portals. 

• Processes new hires and separations within the Human Resource Information System (HRIS). 


• Ensures other necessary employee updates are completed correctly and timely, including changes to employees’ address/contact information, direct deposit accounts, tax information, and earnings or deductions.


• Completes necessary changes/updates in related benefits portals, including 401k and insurance portals. 


• Review's reports and invoices to ensure data accuracy and compliance. 

Provides administrative support across various HR functions. 

• Ensures the appropriate person is contacted when questions, concerns, or issues need to be escalated.


• Assists with or completes various payroll and regulatory reports. Prepares information for regulatory audits. 


• Responds to requests for employment verification.


• Assists with benefits questions and communication with third-party vendors; escalates issues to the appropriate person.


• Completes various projects to help streamline processes and maintain best practices.  


• Ensures personnel files and other documents are maintained as required. 


• Assist with other related clerical duties for all departments such as photocopying, faxing, filing and creating business correspondence and reports.

Provides talent acquisition support. 

• Utilizes the applicant tracking system to review resumes/applications and communicate with candidates. 


• Maintains and posts job requisitions.


• Schedules and conducts phone interviews for various roles in the organization.


• Assists with candidate background checks. 

Qualifications:

• Excellent written and verbal communication skills 


• Must be detail-oriented and highly organized


• Proficient with technology, including the HRIS and Microsoft Office. 


• Strong problem-solving skills


• Ability to handle high levels of confidential information 


• Must be a team player able to provide a high level of customer service 


• Ability to multitask and handle competing and shifting priorities

This is a non-exempt, hourly position. 

EDUCATION/EXPERIENCE

High school diploma or equivalent required.  Advanced degree or HR Certification desirable.  A minimum of two to three years of experience in a human resources role is required.  Prior experience with HRIS administration and full-cycle recruiting is preferred.

Benefits Include:

• Generous paid time off including up to 3 weeks of PTO in the first year, 6 paid holidays, and 1 floating holiday per year


• Employee Stock Ownership Program (ESOP) and 401k


• Medical Insurance, including up to a $500 employer contribution to your HSA


• Dental Insurance


• Company-paid life insurance, with supplemental insurance available


• Long-term and short-term disability insurance


• Free annual eye exam and glasses