Human Resources Assistant

If you are passionate about Human Resources operations and you would like to give your contribution in creating a great company culture, this is the right position for you. We pride ourselves on fostering a collaborative and innovative work environment where each team member is valued and given the opportunity to grow. 

The Allentown Parking Authority is a non-profit municipal Authority incorporated under the laws of the Commonwealth of Pennsylvania. It was established through legislation passed by the Allentown City Council. The Authority is governed by a five-member Board of Directors appointed by the Mayor of Allentown. The Allentown Parking Authority manages, supervises, and administers an efficient system of both on-street metered parking and off-street parking within the City of Allentown. The on-street program consists of 1500 metered spaces. The off-street parking program consists of six garages and 22 surface lots. Our mission is to operate, monitor, and maintain convenient and accessible parking facilities and on-street parking opportunities within the City of Allentown. The Allentown Parking Authority works to balance the parking needs of residents, employees, business and property owners, and visitors while enforcing parking ordinances and providing appropriate access to parking. 

We are seeking a detail-oriented and motivated Human Resources Assistant specializing in recruitment to join our HR team. The ideal candidate will oversee the full recruitment lifecycle, coordinate hiring activities, and support efforts to attract and onboard qualified candidates. This role will also assist with various HR functions, including employee relations, performance management, and compliance.

The Human Resources Assistant will report to the Human Resources Manager. 

ESSENTIAL FUNCTIONS

• Recruitment and Staffing:
  • Handle the recruitment process for all open positions, including job postings, applicant screening, interview coordination, background checks, extending offers and new-hire onboarding and orientation, helping new employees to get started with support from hiring managers.
  • Organize hiring events by planning activities, handling event details and representing the organization to attract qualified candidates.
• Employee Relations:
  • You will assist in employee relations, where applicable.
• Training and Development:
  • Assist in identifying employee training needs and development opportunities, coordinate logistics and deliver training sessions and programs.
• Compliance and Legal:
  • You will ensure compliance with labor laws and regulations. You will maintain employee records and HR documentation. You will assist with audits and inspections. 
• Policy Implementation:
  • Responsible for managing internal communications related to policy updates, including notifying employees of changes, ensuring timely distribution of updated policies, and tracking employee review and acknowledgement signatures.  
• HR Information Systems:
  • You will maintain HRIS systems and data confidentiality. You will generate reports and analytics from HRIS data. You will ensure data privacy and security. 
  • Responsible for promptly scanning and filing employee records to ensure accurate and timely documentation.
• Employee Engagement and Culture:
  • You will promote a positive workplace culture. You will assist in organizing employee engagement activities and events. 
• Communication:
  • You will facilitate effective communication between management and employees, where applicable. You will communicate with applicants throughout the recruitment process regarding application status, interviews, required documentation, background screenings, pre-employment requirements, and onboarding.
• Other:      
  • Provide administrative support for the Human Resource Manager, Deputy Directors and Executive Director.
  • Support administrative function of Appeals Processes. 
  • Escort employees for random drug testing in compliance with company policy and regulatory requirements.
  • Organize, compile, update company personnel records and documentation.
  • Preserve employee confidence and protect operations by keeping human resource information confidential. You will maintain strict confidentiality of applicant and employee information, including personnel, medical, background screening, and other sensitive HR records.
  • Order and maintain office supplies, including materials for meetings, events, and  trainings; ensure the supplies are organized and adequately stocked.
• All other duties as assigned. 

BENEFITS

• Comprehensive Health Benefits –  Medical, Dental, Vision and Prescription
• Life Insurance and other benefits
• Retirement Plan with APA match
• Optional benefits available
• Tuition reimbursement
• Generous Paid Leave Time
  • Vacation
  • PTO
  • Generous List of Paid Holidays

QUALIFICATIONS

• 2+ years’ experience conducting full life cycle recruiting; required
• Associates degree or degree in Human Resources and/or Business preferred, or relevant experience
• Advanced PC skills (Excel, PowerPoint, Word, and Outlook)
• Excellent Interpersonal and communication skills
• Strong problem-solving and decision-making abilities
• Outstanding planning and time management skills
• Prior experience working and applying HR principles.
• Prior experience with HRIS; preferred Paylocity
• Individual must be flexible, self-starter, team oriented, and capable of multi-tasking.
• Must be able to sit and stand for long periods of time.
• Must hold and maintain a valid driver’s license and record in compliance with requirements established by the company’s auto insurance provider

WORKING CONDITIONS

• Out-of-town and overnight trips are possible.
• Some off-site work at other program sites is possible.