HR Assistant

Summary 

The HR Assistant plays an essential role in delivering a positive, organized, and responsive employee experience. This position supports recruitment, interview coordination, onboarding, personnel record management, employment verifications, credentialing, payroll processing, and routine employee inquiries. The HR Assistant also conducts 30-, 60-, and 90-day new-hire check-ins, tracks required documentation and credentials and helps maintain compliance throughout the employee lifecycle. Success in this role requires exceptional attention to detail, professionalism, discretion, and a genuine commitment to supporting employees and the mission of Leaps & Bounds. 

Compensation: $23.00 - $25.00 hourly

HR Administration 

• Help coordinate employee meetings, trainings, and performance review documentation. 
• Respond to routine employee questions and direct complex matters to the HR Manager and CEO. 
• Assist with maintaining attendance records, time-off, and other HR tracking records.  
• Assist supervisors with their team member’s time off requests.  
• Prepare HR letters, reports, spreadsheets and internal communications. 
• Handle employment verifications within Company policy. 
• Respond to all EDD claims within a timely manner. 
• Support other HR projects and administrative duties as assigned. 

Recruitment and Onboarding 

• Coordinate the full-cycle recruiting process across all departments. 
• Post job openings and support recruitment activities. 
• Screen applications and coordinate interviews with candidates and hiring managers. 
• Prepare interview materials and communicate scheduling details. 
• Assist with preparing offer letters, employment documents, and onboarding materials. 
• Assist with pre-employment requirements and onboarding paperwork. 
• Conduct and document 30-, 60-, and 90-day check-ins with new hires. 
• Assist with new-hire paperwork, personnel files, and onboarding checklists. 
• Track required employment documents, certifications, licenses, and expiration dates. 
• Help maintain accurate and confidential electronic and physical personnel records. 
• Assist with ensuring onboarding documentation is completed and filed appropriately. 
• Assist with ordering and distributing name badges for new hires. 

Personnel Records and Compliance 

• Maintain accurate, complete, and confidential personnel files. 
• Scan, organize, file, and retrieve employee documents. 
• Track missing, expiring, or required documentation. 
• Process employment verification requests promptly and confidentially. 
• Support audits and ensure records follow organizational and legal requirements. 
• Responsible for creating, distributing, and filing status change letters, personnel action forms, etc.  

Credentialing 

• Collect and verify therapist licenses, certifications, background checks, and other credentials. 
• Assist with credentialing and recredentialing submissions. 

Payroll and Employee Support 

• Assist with payroll preparation, data entry, and review. 
• Help resolve routine timekeeping and payroll questions. 
• Respond to general employee questions and route complex matters appropriately. 
• Maintain confidentiality when handling employee and payroll information. 
• Escalate employee concerns, sensitive matters, and potential compliance issues to the HR Manager and CEO.  
  
   

Qualifications:  

• Previous HR, recruiting, administrative, or office support experience preferred.  
• Strong organizational skills and attention to detail.  
• Proficiency in Microsoft Office, including Word, Excel, and Outlook. 
• Ability to manage multiple priorities and meet deadlines. 
• Professional judgement and the ability to handle confidential information.  
• Experience with HRIS or payroll systems, such as Paylocity, is a plus. 
• Knowledge of California employment practices is preferred.