HR Assistant - Recruiter

Job Description

Summary

We are seeking an HR Assistant / Recruiter to join our team at our Cookeville, Tennessee facility (TMF). This position will start at our McMinnville, TN facility and then move to Cookeville. In this hands-on role, you'll drive full-cycle recruiting for both hourly and salaried positions — from sourcing and screening to offer and onboarding — while supporting day-to-day HR operations. You'll be the go-to resource for hiring managers and new employees alike, keeping our talent pipeline moving and our HR processes running smoothly.

This is an ideal opportunity for an organized, people-focused HR professional with experience in high-volume or manufacturing environments who thrives in a fast-paced setting and takes pride in delivering an exceptional candidate and employee experience.

Responsibilities:

Recruitment & Talent Acquisition:

• Execute full-cycle recruitment for hourly and salaried positions (e.g., welders, fabricators, machine operators, supervisors)
• Source candidates using job boards, approved staffing agencies, referrals, and community partnerships

• Help create and update job descriptions and ensure compensation aligns with internal equity and current market data
  • Screen resumes, conduct phone interviews, and coordinate onsite interviews with hiring managers
  • Manage high-volume hiring pipelines while maintaining candidate quality standards
  • Maintain applicant tracking systems (ATS) and ensure accurate candidate documentation
  • Support and adhere to all Talent Acquisition SOP’s outlined by Corporate HR
  • Coordinate and attend hiring events, job fairs, and workforce development initiatives
  • Establish and maintain world class levels of service for hiring teams.
  • Ensure all hiring practices comply with EEOC and federal/state employment laws

Onboarding & New Hire Coordination

• Coordinate new hire orientation logistics and documentation
• Prepare offer letters, onboarding packets, and pre-employment requirements
• Facilitate background checks, drug screenings, and employment verification
• Ensure timely system entry (HRIS/payroll) and badge/access setup
• Partner with supervisors to ensure smooth onboarding and training alignment

HR Administrative Support

• Maintain employee records and ensure compliance with documentation standards
• Assist with benefits enrollment, employee inquiries, and HR communications
• Support payroll processing by verifying new hire and status change information
• Track attendance, turnover metrics, and recruitment KPIs
• Assist in audits, compliance reporting, and internal investigations as needed

Employee Relations Support

• Serve as a point of contact for employee questions and concerns
• Escalate complex issues to HR leadership as appropriate
• Support disciplinary documentation and performance management processes 

Qualifications (education, experience, skills, personal attributes):

Education & Experience

• Minimum - Associate’s (Bachelor’s degree preferred) in Human Resources, Business Administration, or equivalent experience
• 1–3 years of experience in high volume recruiting, HR administration, or talent acquisition
• Experience in manufacturing or high-volume hiring environments strongly preferred

Technical Skills

• Experience with HRIS, ATS, and payroll systems (e.g., Workday, ADP, Oracle, or similar)
• Proficiency in Microsoft Excel (data tracking, reporting, formatting)
• Familiarity with multi-state employment practices is a plus

Core Competencies

• Strong organizational and time management capabilities
• Clear, professional communication with a strong customer service focus
• Proven ability to manage multiple requisitions concurrently
• Effective interpersonal skills and ability to collaborate across teams
• High level of attention to detail with a focus on data accuracy
• Ability to handle confidential and sensitive information with discretion
• Proactive, solutions‑oriented mindset with a strong sense of urgency

This position is NOT eligible for visa sponsorship.

EEO Statement: Victaulic is an Equal Employment Opportunity (EOE/M/F/Vets/Disabled) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, gender, color, religion, national origin, age, disability, veteran status, sexual orientation, genetic data, or other legally protected status. Background checks may be required as part of our pre-employment process.​

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Victaulic Staffing Partner Communication Policy  

All staffing agencies are strictly forbidden from directly contacting any Victaulic employees, except those within the Human Resources/Talent Acquisition team. All communications, inquiries and candidate submissions must be routed through Victaulic's Human Resources/Talent Acquisition team. Non-compliance with this policy may result in the suspension of partnership, cancellation of the current contract, and/or the imposition of a mandatory probation period before any future business can resume. Additionally, non-compliance may lead to a permanent ban on future business. This policy ensures a streamlined and compliant recruitment process.