HR Coordinator

About Wright-Hennepin

Wright-Hennepin Cooperative Electric Association is a member-owned, not-for-profit electric utility serving rural Wright County and western Hennepin County since 1937. Today, we provide safe, reliable electricity to more than 59,000 member accounts while remaining committed to the communities we serve. 

The HR, Facilities and Safety Coordinator will assist with a variety of duties for the HR department across HR, safety, and facilities administrative activities. Our small but mighty HR team supports nearly 200 employees in all aspects of the employee experience, including recruiting and on-boarding, performance management, compliance, facilities, safety administration, and continuous improvement.  Additionally, there will be interaction with managers and employees and involvement in a wide variety of HR activities and processes.

Location

This will be a full-time in-office position located at WH Headquarters in Rockford, MN. Rockford is located on Hwy. 55, 15 minutes west of I-494.

Pay & Benefits

Base pay range: $26-36/hour depending on qualifications and experience plus annual company bonus

Wright-Hennepin offers a competitive benefits package to support your health, financial well-being, and work-life balance:

• Comprehensive medical, dental, and vision insurance
• 401(k) with generous company match and contributions to a Health Savings Account
• Paid time off and paid holidays
• Eligibility for annual bonus opportunities
• Flexible Spending Accounts (FSA), including dependent care options
• Tuition reimbursement and development opportunities
• Additional wellness, financial, and support resources for employees and families

What you'll do

50% HR Administrative Support

• Post open positions and schedule interviews.
• Conduct post-hire pre-employee processes including background checks, drug screens, DOT and Motor Vehicle Reports, and DOT Clearinghouse.
• Manage processes for new hires, schedule on-boarding activities, conduct new hire orientation.
• Assist with the processing of employee terminations, including all necessary paperwork and coordination with relevant departments.
• Assign and track training in the Learning Management System. 
• Coordinate logistics for meetings and training (room setup, sign-in sheets, materials).
• Run training reports monthly and send to supervisors.
• Assist with scheduling open enrollment benefit sessions. 
• Update and maintain content on employee Intranet site. 
• Provide additional administrative assistance to VP HR. 

25% Safety Administration

• Set up and run annual DOT driver query.
• Coordinate quarterly random drug screens.
• Schedule hearing tests and DOT medical card appointments.
• Check fire extinguishers and eye wash stations monthly. 
• Manage Safety Data Sheets, update and maintain compliance, and update record system. 
• Schedule on-site safety trainings and field evaluations and track and record attendance.
• Assist with maintaining written safety programs (updating   binders, digital files, revision tracking).
• Help coordinate safety committee meetings and document minutes. 

25% Facilities Assistance

• Assist with prioritizing facilities ticket urgency and responses. 
• Update and streamline a comprehensive list of facilities contractors, contract expiration dates, and notification periods. 
• Manage conference room calendar and layouts, coordinate room resets.
• Assist with building inspections and follow up with contractors.
• Follow up with vendors to collect updated certificates of insurance, update contract spreadsheet contact list.
• Provide support with developing a Facilities Condition Assessment. Identify building equipment with model and serial numbers to be listed in the assessment. 
• Scan paper documents for projects and save electronically.
• Manage file cabinet and office keys. 

Education and Experience

• High school education or equivalent
• Bachelor’s degree in Human Resources, Business Management, Building/Facilities Management, Safety Management, or a related field OR 2+ years of experience in an HR or safety administrative role

Knowledge, Skills and Abilities

• Strong communication skills, both verbal and written
• Ability to maintain the highest level of integrity and confidentiality for all human resource files, records, and sensitive employee information
• Highly organized and able to manage multiple priorities
• High attention to detail and strong problem-solving skills
• Self-motivated and able to work independently
• Experienced with Microsoft (Word, Excel, and Power Point), facilities tracking or building maintenance systems a plus
• Ability to quickly change priorities, flexible, open to variety of work duties and conditions
• Strong interpersonal skills to interact with all levels of employees, make transitions effectively