HR Coordinator

Job Summary

The HR Coordinator plays a crucial role in supporting the Human Resources department by managing administrative tasks, and maintaining employee records. This position is responsible for ensuring smooth pre-onboarding and onboarding processes, maintaining accurate HR documentation, and providing exceptional customer service to employees. The HR Administrative Assistant also supports safety and security efforts within the office and contributes to the overall effectiveness of the HR team.

Pay Range:

$66,560-$68,000

Duties and Responsibilities
Coordinate high volumes of new hire pre-onboarding and onboarding efficiently and quickly; track the completion of new hire checklists.
Support hiring and onboarding of employees including temporary workforce
Accurate data entry; processing personnel action notice (PAN) requests into the HRIS ensuring all pertinent and mandated information is updated.
Assist in processing employee terminations by filing paperwork, coordinating with support teams to ensure smooth off-boarding, including shipping final pay and initiating tech returns when applicable.
Perform Human Resources transactional support (e.g. internal mail distribution, shipping, EDD: UI claims and benefit audit requests)
Maintain HR department records, including electronic and hardcopy files, in a timely and well-organized manner; assist with record retention and destruction.
Assist in supporting managers in Timesheet review and payroll preparation
Program and maintain timeclock records and programing
Maintain I-9 files, including employer verification/re-verification, and assistance with internal and external I-9 audits.
Performs customer service functions by responding to employee queries/requests (e.g HR office line and email alias)
Assist in coordinating various HR-led programs and events (e.g. Benefits Fair, Job Fairs, Employee Appreciation Events, etc.).
Assist with safety/security efforts within the office including assisting Safety Manager with the rollout and coordination of any safety initiatives including but not limited to proactive training, first aid, emergency preparedness, management and maintenance security/badge access
Assist in the badging process across all locations
Manage and maintain company organizational charts (Pingboard)
Sort and distribute incoming mail for location
Daily maintenance of office, conference rooms and common areas such as breakrooms, including but not limited to; stocking and ordering of food/coffee/beverage
Manage and maintain office supplies and equipment
Maintain health and safety requirements including COVID-19
Manage and track COVID-19 for locations
Other duties and responsibilities as assigned by management.
Qualifications

Minimum 2-4 year's previous administrative support experience in a professional business environment, 1 year preferably in Human Resources
Bachelor's degree in HR or a related field preferred. Equivalent combinations of education and experience may be considered.
Must have attention to detail
Demonstrated client-service orientation, with a focus on delivering exceptional service to internal customers
Effective written and verbal communication skills
Ability to prioritize and manage multiple tasks, changing priorities as necessary
Experience handling confidential information
Ability to prioritize tasks as necessary and resolve matters in a timely fashion.
Effective interpersonal, teamwork, and organizational management skills.
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
Strong computer skills including proficiency in Google Suite and Microsoft Office, comfortability with various software and databases.
Cannabis experience a plus but not required
Work Environment

This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and may work in proximity with customers and staff.
Must be able to travel to other office locations.
Occasional travel required for team meetings
Requires regular travel to different dispensaries and locations throughout local area, particularly during peak times for badging and other administrative functions.
Job Requirements

Work revolves around objectives, projects, and priorities, not hours; must be able to work weekends, holidays, and occasional overtime as needed.
Must be able to stand, walk, lift, sit, and bend for a majority of their work schedule.
Must be able to travel to other office locations.
Ability to use computer and calculator for 8 hours or more.
Required to have a valid driver's license with acceptable driving history. Must have own transportation.
Must be 21 years of age or older.
Must comply with all legal or company regulations for working in the industry.
Selected candidate will be required to complete a post offer, pre-employment background check with the local law enforcement or local Police Department.
Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Some lifting, squatting, bending, pushing and pulling.
Must be able to lift and carry up to 50 pounds on a regular basis without assistance.
Regularly required to stand, walk, sit, bend, lift, push, pull, talk and hear for extended periods of time.

Applicants must be authorized to work for ANY employer in the US.

We are unable to sponsor or take over sponsorship of employment Visa at this time.

Gold Flora Corporation is an equal opportunity employer.