HR Coordinator & Office Manager

Position Summary 

The HR Coordinator & Office Manager is a key member of the People Operations team and the day-to-day owner of the Alexandria office environment. On the people side, this individual partners with HR leadership and hiring managers to drive recruiting, onboarding, and employee culture programs that help the Company attract, welcome, and retain great talent. On the office side, this role works cross-functionally with facilities, oversees the budgets behind employee culture and workplace spend, and ensures the office runs smoothly so staff have the resources, community, and environment they need to do their best work.

Key Responsibilities

People Operations: Recruiting and Onboarding

• Partner with the People Operations team and hiring managers to support full-cycle recruiting, including job postings, candidate sourcing, scheduling interviews, and maintaining applicant tracking records.

• Coordinate candidate communications and interview logistics to deliver a professional, on-brand candidate experience.

• Prepare offer letters, employment agreements, NDAs, and pre-employment paperwork in partnership with HR leadership.

• Own new hire onboarding logistics — orientation scheduling, first-day readiness, equipment and access provisioning, and 30/60/90-day check-in coordination.

• Maintain personnel files, HRIS records, and onboarding documentation with accuracy and confidentiality.

• Support broader People Operations initiatives, including performance review cycles, employee programs, and policy rollouts as assigned.

Culture & Employee Experience 

• Plan and coordinate company events, team-building activities, and celebrations.

• Gather employee feedback and help implement initiatives to improve morale and engagement.

• Own and manage the budget for employee culture and engagement spend — tracking expenses, vetting vendors, and ensuring programs deliver value within approved limits.

• Partner with leadership to align culture programming with company values and priorities.

Facilities & Workplace (Cross-Functional) 

• Work cross-functionally with the facilities team to coordinate office maintenance, repairs, and service requests.

• Oversee conference room scheduling, setup, and shared-space readiness.

• Help manage office-related budgets and vendor relationships, partnering with facilities on cost tracking and renewals.

• Manage office access, keycards, and day-to-day security protocols.

Front Desk & Admin Support

• Greet visitors, guests, and vendors when they arrive.

• Manage incoming and outgoing mail, packages, and deliveries.

• Maintain office supply inventory and place orders as needed.

• Provide general administrative support to HR and leadership as needed.

Working Conditions

• Primarily office-based in Alexandria, VA with standard business hours.

• Occasional travel may be required for multi-site coordination or company events.

 Core Competencies 

• Detail-oriented, with strong organizational and time management skills; able to prioritize and meet deadlines.

• Passion for building community and a positive workplace.

• Comfortable making decisions independently within their scope.

• Discretion and sound judgment when handling confidential employee and candidate information.

• Familiarity with office management tools, HRIS, and applicant tracking platforms.

• Be able to lift up to 20 pounds 

• Comfort owning a budget — tracking spend, working with vendors, and making cost-conscious tradeoffs.

• Eagerness to take on new responsibilities as the organization grows.

Experience

• 2-5 years' experience in office setting 

• Associate or bachelor's degree preferred