HR Generalist

STATUS: Salary (Exempt) 

SUMMARY: The HR Generalist plays a critical role in managing daily human resources operations and serving as the primary Paylocity HRIS administrator across our public accounting firm. Primary responsibilities focus on four core priorities: full-lifecycle Paylocity portal management, end-to-end payroll processing, strategic recruitment for billable professional staff, and strict management of Continuing Professional Education (CPE) compliance. This position serves as a primary point of contact for employees, firm leadership, and external vendors.

SUPERVISION: Works under the direct supervision of the Human Resource Director. 

POSITION DETAILS 

1. Paylocity System Administration & Payroll

• Act as the system administrator and "super-user" for the entire Paylocity platform (HR, Payroll, Time & Labor, Onboarding).
• Execute accurate semi-monthly multi-office payroll processing for hourly, exempt, and staff.
• Manage approvals, overtime calculations, and PTO/leave accruals within Paylocity Time & Labor.
• Build, maintain, and schedule custom Paylocity reports (e.g., billable vs. non-billable hour allocations, headcount analytics,          PTO liability, turnover trends).
• Maintain system security levels, supervisor workflows, cost-center allocations.

2. Recruiting & Automated Onboarding

• Drive full-lifecycle recruiting for auditors, tax accountants, administrative staff, and seasonal interns using Paylocity      Recruiting.
• Draft job postings, review applications, conduct initial phone screens, schedule interviews with hiring managers, and dispatch electronic offer letters.
• Organize university campus recruiting events, career fairs, and seasonal intern pipelines.
• Design and execute digital onboarding workflows in Paylocity to ensure seamless I-9 verifications, direct deposit setup, background checks, and firm orientation.

3. CPE & CPA License Compliance Management.

• Track and audit staff Continuing Professional Education (CPE) compliance according to Idaho State Board of Accountancy (DOPL), AICPA, and NASBA regulations.
• Organize and record internal firm training courses and external seminars.
• Prepare complete attendance records, course materials, and compliance audit reports for internal peer reviews and state licensing inspections.
• Monitor licensing cycles, CPA exam progress, CPA renewal deadlines, and professional membership statuses for all billable staff.

4. General HR Operations

• Assist in supporting firm goal-tracking frameworks, quarterly reviews, and annual performance check-ins.
• Serve as an accessible, discrete resource for employee questions regarding payroll, firm policies, benefits, and workplace concerns.
• Complete all Paylocity administrative functions regarding employee changes, updates, and terminations.

5. Demonstrates understanding and clarity of Nichols structure, values, mission, and focus

6. Other duties as assigned

PHYSICAL REQUIREMENTS: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions, including extended hours of sitting and the ability to lift and maneuver client files or folders, up to 20 pounds. 

Nichols provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, or any other characteristic protected by federal, state, or local laws