HR Generalist (Fully on-site)

JOB DESCRIPTION

JOB TITLE: HR Generalist

DEPARTMENT: 302 – Human Resources

REPORTS TO: HR Director

JOB SUMMARY: 

The HR Generalist supports the day-to-day operations of the Human Resources department across employee relations, offboarding, leave coordination, compliance, and performance management. This role owns HR processes end-to-end, ensuring accuracy, following up when things fall through, auditing completeness, and exercising judgment on routine matters. The HR Generalist partners with the HR Director on complex or high-stakes decisions and is expected to handle all responsibilities with professionalism, objectivity, and strict confidentiality.

KEY RESPONSIBILITIES:

Employee Relations & Policy Administration

• Serves as a point of contact for employees and managers for HR inquiries, providing guidance on company policies, procedures, and handbook provisions.
• Assists with workplace investigations by scheduling meetings, gathering and organizing documentation, taking notes, and managing follow-up; partners with the HR Director on findings and outcomes.
• Ensure managers have accurate, policy-aligned documentation for employee relations matters and reviews for completeness before any action is taken.
• Maintains appropriate professional boundaries with all staff to preserve objectivity and effectiveness in sensitive HR matters.

Performance Management & Corrective Action

• Oversees the performance management process by coordinating PIPs and corrective action documentation, tracking deadlines, and ensuring manager follow-through; reviews formal disciplinary actions with the HR Director prior to delivery.
• Audits and maintains accurate records of all performance and disciplinary actions in the HRIS, ensuring documentation is complete and properly filed.

Offboarding & Separations

• Coordinates and oversees the employee offboarding process, ensuring separation documentation is accurate and all required steps are completed; reviews of terminations and involuntary separations with the HR Director before execution.
• Conducts exit interviews, documents feedback and ensures accurate separation records are maintained in the HRIS.

Leave Coordination

• Manages leave requests end-to-end, receiving requests, ensuring required documentation is collected, tracking leave status, and communicating timelines and return-to-work expectations to employees and managers.
• Reviews leave cases for accuracy and compliance, escalating complex determinations and accommodation decisions to the HR Director as needed.

Compliance & Reporting

• Tracks and monitors compliance with mandatory and non-mandatory training and certifications, following up on gaps and reporting status regularly.
• Reviews and submits unemployment claim responses, ensuring accuracy and timeliness.
• Oversees workers’ compensation reporting and return-to-work coordination.
• Manages government survey submissions and regulatory reporting requirements.
• Analyzes HR data and compiles reports to support KPI tracking and departmental decision-making.
• Ensures data integrity in Paylocity by reviewing status changes and employee updates for accuracy.
• Helps maintain compliance with federal, state, and local employment laws and regulations in partnership with the HR Director.
• Provides support across other HR functions as needed to ensure the department operates effectively as a team.
• Upholds company values: Integrity, Quality, Continuous Improvement, and Customer Focus.

QUALIFICATIONS:

Required

• Bachelor's degree in human resources, Business Administration, or related field.
• At least 2–3 years of human resources experience or similar.
• Familiarity with HR practices and employment-related laws and regulations.
• Excellent verbal and written communication, interpersonal, and conflict resolution skills.
• Strong organizational skills, attention to detail, and ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to maintain professional boundaries and handle sensitive matters with integrity, objectivity, and confidentiality.
• Thorough knowledge of employment-related laws and regulations, including FMLA and ADA.
• Proficient with Microsoft Office Suite; general understanding of payroll practices required.
• Must pass a background check and drug screen.
• Must be adaptable and flexible in working with a diverse workforce.

Preferred

• SHRM-CP or PHR certification.
• Experience with Paylocity HRIS.
• Exposure to FMLA, ADA, or leave administration processes.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.  
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at our facility.