HR Generalist/Recruiter

Job Summary

Under the direction of the HR Manager the HR Generalist/Recruiter is responsible for recruiting a talented and diverse workforce to meet the staffing needs of PACE-RI. The HR Generalist/Recruiter will be charged with managing the full-cycle recruitment process including sourcing, screening, coordinating interviews, employment offers, tracking onboarding documents and facilitating new hire orientation. The HR Generalist/Recruiter will also be tasked with additional administrative duties to support the administrative functions of the HR department including leave tracking and employee file maintenance. The ability to maintain highly confidential information and manage multiple competing priorities with a customer service mindset is critical to this role.

Duties/Responsibilities

• Researches, develops, and implements effective recruiting strategies to attract a diverse pool of qualified and capable talent for the organization.
• Partners with hiring managers to understand hiring needs and job specifications. 
• Oversees preparation of interview questions, assists managers with identifying interview team members and ensures interviewing staff are trained on interviewing skills and appropriate questions.  
• Actively seeks out talent from various channels, including minority focused job boards, colleges and universities, community organizations and other like sources.  
• Builds relationships with community organizations, schools, and groups to enhance recruitment pipelines.
• Attends networking events that foster relationships with community partners to build talent pipelines. 
• Implements and maintains a system to track and analyze recruitment metrics to assess the effectiveness of recruitment efforts and identify areas for improvement.
• Publishes, posts, and maintains job ads in accordance with departmental procedures as necessary. 
• Screens candidate applications for targeted recruitment efforts and coordinates and confirms interviews as warranted. 
• Checks candidate references prior to offer or onboarding. 
• Updates tracking and communication tools including the HR Update and Recruitment Tracking Grids in live time. 
•  Sources and attends job fairs and opportunities to promote open positions. 
• Works with the HR Team and hiring managers to successfully onboard and orient new employees to PACE-RI
• Sends Orientation Evaluation to new hires after 90 days and analyzes feedback for improvements. 
• Uses new hire onboarding checklist to ensure consistency across all departmental disciplines to welcome new staff to PACE-RI
• Accurately enters new hire information across all tracking systems. Works with the Payroll & Benefits Specialist to regularly maintain, audit, and update tracking systems as needed.  
• Coordinates new hire orientation including scheduling, room set-up, new employee binders and new hire paperwork, and document tracking. 
• Tracks orientation paperwork to ensure requirements and deadlines are met.
• Facilitates new employee orientation. Ensures all required components have been included and materials have been distributed. 
• Maintains up-to-date knowledge on all laws, regulations, and internal policies related to recruitment as well as personnel leaves, including FMLA, TDI, TCI, and workers’ comp.  
• Under direction from the HR Manager, accurately tracks employee leaves and communicates with employees when leave exhaustion is approaching.
• Processes and maintains FMLA requests as directed by HR Manager. Prepares FMLA forms and tracking on grid, prepares LOA forms.
• Prepares and processes workers’ compensation incident reports as necessary. Follows up with insurance carrier to discuss claims in a timely manner as necessary.
• Assists Payroll & Benefits Specialist with employee file maintenance as necessary and according to established EE Table of Contents. 
• Performs other related duties as required and assigned.

Required Skills & Abilities: 

• Ability to maintain confidentiality
• Ability to prioritize tasks and meet project deadlines
• Proficiency with MS Office Suite or similar software
• Dependable and punctual with ability to maintain consistent attendance 
• Ability to read, write and comprehend English 
• Ability to maintain sound judgement under stress and communicate effectively
• Ability to research and analyze data, draw conclusions, and resolve issues
• Ability to read, interpret, and apply policies, procedures, laws, and regulations 

Education Requirements

• Bachelor's Degree, Required

Physical Requirements

• Must be able to tolerate prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds and at times up to 20 pounds.
• Must be able to navigate various departments of the organization's physical premises as well as related community care settings.
• Must be able to travel independently throughout community to attend outreach events. 
• Must be able to tolerate conditions typically associated within a medical office and/or home care setting including potential exposure to bloodborne pathogens and infectious diseases.  

Experience

• 1 to 3 Years of Administrative Assistant experience, Preferred
• 1 to 3 Years of Recruitment experience, Preferred
• 1 to 3 Years of Leave Management experience, Preferred
• 1 to 3 years of HR experience, Preferred
• 1 to 3 Years of ADP experience, Preferred
• 1 to 3 years of experience within a health care organization, Preferred 
• 1 year of experience working with a frail or elderly population, Preferred
• Fluency in Spanish, Preferred 

License & Certification Requirements

• SHRM-CP or similar, Preferred

Position Requirements

• Driver's License & access to reliable transportation: community-based travel required

Management Responsibility: No

Time & Attendance Responsibility: No