HR / Office Assistant

Company Background:
Washington Equipment Manufacturing Company, Inc. (WEMCO, Inc.) is a contract manufacturer that specializes in productivity enhancing solutions, such as overhead cranes for material handling, automated aerospace tooling and parts, agricultural equipment, and custom machinery used in multiple industries around the world. Our current capabilities include: design, engineering, welding, machining, painting, assembly, testing, and installation of complex machinery. Visit our website to view some of our work – www.wemcoinc.com

Job Purpose:
The HR/Office Assistant supports the Human Resources and Administrative Deaprtments by helping facilitate all aspects of the recruitment process, employee orientation and onboarding, training, employee leave, payroll, document control, and other duties as assigned. 

Shift:
The hours for this position are somewhat flexible. We are looking for someone to work at least 25 hours per week anytime between the hours of 8:00 am until 4:30 pm. This position starts part time, with the potential to transition to full time as responsibilities and workload expand

Job Responsibilities:

• Assists with the recruitment process by maintaining job postings, finding and attracting top talent on recruitment sites like Indeed and LinkedIn, reviewing resumes, conducting phone screenings, scheduling interviews, performing reference checks, and sending notification letters to non-selected candidates.


• Assists with the preparation of new-hire paperwork, orientation packets, and the administration of employee orientations. 
  


• Assists with the tracking and facilitation of employee training


• Assists with tracking and documentation of leave programs including FMLA, PFML, and Military Leave.


• Assists with ACA tracking and record keeping


• Updates workplace posters as required by local, state, and federal laws.


• Assists with the maintenance of employee information in electronic files, paper files, and accounting systems while maintaining confidentiality of all employee and dependent information.


• Reviews weekly time cards for accuracy and completeness by researching and entering missing, time entries and job costing information


• Backs-Up the Payroll Manager when absent, and assists with other payroll tasks as needed


• Responsible for accurate and complete data entry into HRIS and accounting systems


• Serves as a point of contact for employee concerns


• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions as needed.


• Assists with benefits administration including enrollment, changes, and inquiries


• Assists the Director of Quality & Safety as needed

Job Requirements:

• Strong ability in MS Office: Word, Excel, Outlook, etc.


• Strong organizational and time management skills


• Ability to perform tasks without supervision


• Punctual attendance and strong attention to detail


• Strong interpersonal skills and the ability to work as a part of a team


• Associate’s Degree or 1 year of related work experience preferred, will train the right candidate

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  This position involves work in our shop and at job sites where work will be performed both indoors and outdoors. The employee must frequently lift or move up to 5 pounds and occasionally lift or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit and stand, walk, use fine finger manipulation, use hands to handle and grasp, reach with hands and arms, and talk or hear. The employee is occasionally required to climb and balance, bend, stoop, twist, and/or crouch.

Benefits:

• 401k Retirement Plan


• Medical Insurance


• Dental Insurance


• Vision Insurance


• Other Supplemental Insurance


• Employee Referral Program


• Paid Time Off


• Holiday Pay


• $20 - $25/hr. DOE