HR Operations Assistant (Part Time)

The HR Ops Assistant provides administrative support to the People & Culture department, and is responsible for assisting in such functions as: On-boarding, HR administration, support of Employee Relations, Talent Acquisition and HRIS administration including records maintenance and compliance.

Recruitment

* Assist TA Manager with the recruitment process, ensuring a smooth and efficient hiring experience.

* Post job openings on various platforms including company website, job boards, etc.

* Assist with coordinating interview schedules between candidates and hiring teams.

* Serve as the secondary point of contact for hiring managers throughout the recruitment process.

* Provide timely and professional communication to hiring managers.

* Assist with updating and maintaining candidate information in the ATS.

* Assist with updating and maintaining all recruitment trackers.

* Collaborate with Onboarding Coordinator to facilitate the smooth transition of new hires into the company.

* Ensure recruitment practices comply with federal, state, and local regulations.

* Participate in recruitment events such as job fairs and college recruiting initiatives.

HR Administration

* Maintain Human Resources Information System (HRIS) including data entry in Workday, facilitate the process of employee actions and continually audit the system data for accuracy and completeness.

* Generate and distribute ad hoc HR reports via Workday as requested by management.

* Serve as the onboarding point of contact. Work with the People & Culture Leadership and Hiring Managers to determine upcoming staffing needs and facilitate the hiring process from recruitment to onboarding of new team members.

* Facilitate onboarding process including conducting background and reference checks, generating offer letters, verifying employment eligibility timely, conducting new hire orientation, and assisting in new team member account access setup (Workday).

* Maintain filing and document storage systems including personnel, employee relations, I-9, and other sensitive team member files.

* Audit electronic and physical files to ensure data is complete and accurate. Archive files of former employees on a regular basis and maintain file archive database.

* Serve as a liaison with Payroll to investigate discrepancies, and ensure employees are paid correctly and in a timely manner.

* Respond to information requests (Unemployment appeals, Department of Labor requests, etc.).

* Ensure that employee referral program payments are tracked and processed timely.

* Provide administrative support to the People & Culture team including, maintaining tracking spreadsheets, copying, etc.

* Expedite communication between clients and staff by assessing client inquiries, gathering and delivering information, forwarding inquiries as appropriate, and other administrative support as needed.

* Other duties as assigned.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Required Skills & Experience

* 1-2 years of human resources experience at a professional level.

* Minimum 1 years of HRIS experience, specifically with Workday.

* Prior demonstrated work experience handling confidential and sensitive data as part of job responsibilities.

* Strong organization skills, attention to detail and ability to adapt to changing priorities. Excellent follow through.

Nice to Have Skills & Experience

* Bachelor's degree in Human Resources or relevant field preferred.

* Exposure to HR administration, recruiting, benefits and training.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.