The Senior Shared Services Specialist will work collaboratively within the Human Resources Client Relations Division as a Business Partner and point of contact to provide superior Human Resources services to the Houston Fire Department. This position performs professional Human Resources work within the client area of the Houston Fire Department (HFD) related to Classified and Municipal.
The candidate selected for the position will be responsible for the following:
+ Prepares and processes various Classified and Municipal Personnel Actions through the City of Houston's HROne SuccessFactors - Employee Central (EC) system by initiating, monitoring, and ensuring a successful upload.
+ Performs as Coordinator when needed to assist employees with inquiries regarding Retirement/Separation activities to ensure compliance.
+ Compiles various Attrition, Separation, and Tracking reports while ensuring compliance with COH policies and Texas Local Government Code Chapter 143.
+ Serves as the department Drug Test Coordinator and monitors the Alere Datalink system.
+ Assists with the development and revision of policies, procedures, and special projects.
+ May perform other duties as assigned essential to the efficient operation of the team and participate on special projects, as needed.
+ Assist with on-boarding and offboarding activities.
+ Administers Random Drug Testing, as well as departmental personnel and medical records administration.
WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment
MINIMUM REQUIREMENTS
EDUCATION REQUIREMENTS
Requires a Bachelor's Degree in Human Resources, Business Administration, Social Science, Liberal Arts or a closely related field.
EXPERIENCE REQUIREMENTS
Three years of related professional experience in human resources are required.
Pertinent experience at the professional level may be substituted for the education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
The preferred candidate for the Human Resources Department must demonstrate leadership potential, be customer focused, and possess excellent problem solving, organizational, communication and people skills. Strong presentation skills and knowledge of Microsoft office as well as SAP is preferred.
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test
SAFETY IMPACT POSITION - NO
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE: 21
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov/hr/careers.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832)393-0486.
If you need special services or accommodations, call (832)393-0486. (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE - Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.
Benefits include:
- Medical
- Dental
- Vision
- Wellness
- Life insurance
- Long-term disability
- Retirement pension
- 457 deferred compensation plan
- Employee Assistance Program
- 10 days of vacation each year
- 11 city holidays, plus one floating holiday
- Flexible schedules
- Professional development opportunities
- Transportation/parking plan
- Section 125 pretax deductions
- Dependent Care Reimbursement Plan
- Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
+ Yes
+ No
02
Please indicate the highest level of education you have successfully completed and received a diploma/degree:
+ High School Diploma / GED
+ Associate Degree
+ Bachelor's Degree
+ Master's Degree or Beyond
+ None of the Above
03
Please indicate the amount of verifiable Human Resources experience you have.
+ Less than 3 years of experience
+ 3 years, but less than 5 years of experience
+ 5 years, but less than 7 years of experience
+ More than 7 years of experience
+ None of the Above
04
What is your degree concentration in?
+ Business Administration
+ Human Resources
+ Communications
+ Social Science
+ Liberal Arts
+ Sociology
+ None of the Above
05
Are you currently a City of Houston Employee?
+ Yes
+ No
06
Do you have verifiable work experience in any of the following HR Software Programs? (Select all that apply)
+ Management Self-Service (MSS)
+ Systems Applications and Products (SAP)/ECC
+ SuccessFactors - Employee Central (EC)
+ Alere DataLink
+ OnBase
+ None of the Above
07
Which professional personnel functions have you performed? (Select all that apply)
+ Processing Retirement Requests
+ Processing Separation Requests
+ Coordinating Drug Tests
+ Compiling Reports
+ Administering HR Related Training
+ None of the Above
08
Which of the following software applications are you proficient in?
+ BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.
+ INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data intergration.
+ ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.
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