HR Support Analyst

Job Summary: The HR Support Analyst provides first-line operational and systems support for the Human Resources department, ensuring accurate records, smooth onboarding/offboarding, and timely employee assistance. Advisory from Generalist but reporting to the Director, this role maintains personnel files and trackers, processes routine HRIS updates per SOP, posts/schedules in the Applicant Tracking System, and coordinates orientation logistics. The analyst tracks evaluation progress, routes outstanding items to the Generalist, and manages intake/logging of payroll deduction and bonus forms (routing to Payroll). They handle employee help-desk requests (access, passwords, basic self-service), protect PHI/PII, and produce simple reports that help the team stay compliant with deadlines (licenses, training, evaluations). This role is detail-driven, customer-service oriented, and critical to day-to-day HR reliability in a healthcare environment.

• Initiate onboarding/offboarding per SOP, gather/verify documents (I-9, licensure,
  certs); follow checklists for hires, status changes, terminations; track completion.


• Prepare and route evaluation packets; track progress and send reminders; report
  outstanding to the Generalist weekly (or earlier if overdue).


• Send onboarding/offboarding announcement emails to the appropriate channels (IT,
  Security, Managers, Employee Health, Payroll, etc.) per SOP.


• Intake payroll deduction forms (e.g., voluntary deductions), confirm eligibility, and
  completeness, log them, and route to Payroll; hand off the status log to the Generalist for
  tracking/approval.


• Intake bonus forms, confirm approvals and effective periods, log, and route to Payroll;
  hand off the log to the Generalist.


• Maintain secure, organized personnel files (physical/digital) with standardized
  naming/indexing according to SOP.


• Perform regular file audits (licenses/certs, evaluations, training, I-9 supporting docs)
  and correct deficiencies.


• Assist staff with platform access (logins/passwords), basic self-service; escalate
  issues to the Generalist.


• Enter routine HRIS updates per SOP (Standard Operating Procedure); maintain
  trackers for pending changes, deductions, bonuses, and due dates.


• Post jobs, schedule appointments, assist with career fairs/recruiting methods;
  assemble orientation materials/rosters; support ATS data hygiene.


• Take messages, check voicemail daily, route inquiries, and maintain the HR calendar
  (deadlines, orientations, evaluations, audits).


• Prepare letters, scan/index docs, file correctly across platforms; ensure
  privacy/accuracy of records (PHI).


• Provide logistical support (room/supplies, sign-ins, communications) for engagement
  Events planned/coordinated by the Generalist and Director.


• Collect incoming mail and send outgoing mail timely.


• Other duties as assigned.

Education/Qualification Requirements:

• High school Diploma or GED preferred but not required. 

• Experience:
  Previous HR experience preferred but not required.
  

• Language Skills:
  Ability to read and communicate effectively in English, both verbally and in writing required.

EOE STATEMENT:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.