HSE Associate NEX

Essential Functions

•    Handles confidential and personally identifiable information (PII).
•    Maintains filing system and records as necessary, such as but not limited to, documents on the company intranet site, creating new folders as needed.  Files audits, inspections, permits and applications, citations, corrective actions, agency correspondence, etc., as they are submitted.
•    Makes appropriate database entries for all incidents (Injuries, Near Misses, etc.) as reported, and tracks appropriate information.
•    Provides interface with ISN, PEC, Browz, etc.
•    Coordinates daily, monthly, quarterly and yearly reporting and services and other department initiatives.
•    Assists in development and support of HSE training programs.
•    Assists as needed with environmental projects and reporting.
•    Assists in coordinating physical/drug screening and collecting background information compliant with DOT regulatory requirements.
•    Oversees compliance with state, local, and federal laws and regulations.
•    Technical support- Prepare, revise documents, spreadsheet, PowerPoint, and database assignments as requested, and troubleshoot reports and presentations.
•    Administrative support- Invoice management, screen mail, e-mail and phone calls, coordinate internal and external meetings, including travel, hotel, and food service.

Required Knowledge, Skills, and Abilities:

    Knowledge/Skill/Ability
•    Proficient in the use of office equipment and related software packages, including spreadsheets, databases, and presentations.
•    Proficient in technical editing (in Microsoft Word), document control, and/or information tracking
•    Able to work independently and to initiate administrative improvements; needs limited guidance from supervisor.
•    Excellent interpersonal skills; able to communicate and coordinate workflow assertively and diplomatically at all levels of the organization, especially at the senior manager and executive level.
•    Excellent organization skills. Ability to keep track of multiple details and establish priorities.
•    Knowledge of HSE and DOT is preferred.
•    Experience in SAP preferred.
•    Assists in coordinating physical/drug screening and collecting background information compliant with DOT regulatory requirements.
•    Oversees compliance with state, local, and federal laws and regulations.
•    Technical support- Prepare, revise documents, spreadsheet, PowerPoint, and database assignments as requested, and troubleshoot reports and presentations.
•    Administrative support- Invoice management, screen mail, e-mail and phone calls, coordinate internal and external meetings, including travel, hotel, and food service.
 

Minimum Qualifications:

• High school diploma or GED certificate
• 3 years of admin work experience
   

Language Comprehension:

Ability to understand and speak English at a level of proficiency allowing employee to issue, receive and respond to both safety and operations-related directions in English 

#NexTierJob