HubSpot Administrator - Ardán Inc.

https://www.ardaninc.com/california-employee-and-job-application-privacy-notice/

Position Overview

The HubSpot Specialist will be responsible for owning, optimizing, and scaling Ardan’s HubSpot platform across marketing, sales, and communications functions. This role will serve as the technical and strategic expert for HubSpot, ensuring the CRM supports lead generation, customer engagement, internal workflows, reporting, and data integrity across Ardan’s family of companies.

This is a highly hands-on role requiring deep HubSpot expertise, strong collaboration skills, and the ability to translate business objectives into automated, measurable systems.

Key Responsibilities

HubSpot Platform Ownership

• Serve as the primary administrator and subject-matter expert for HubSpot across Marketing, Sales, and Service Hubs


• Configure and maintain properties, pipelines, lifecycle stages, permissions, and data architecture


• Ensure data integrity, governance, and best practices across all users and business units

Marketing Automation & Campaign Execution

• Build and optimize workflows, email nurtures, forms, landing pages, and campaigns


• Partner with marketing leadership to support brand, demand generation, event, and content initiatives


• Implement lead scoring, segmentation, and routing strategies aligned with business goals

Sales & CRM Enablement

• Support sales teams with pipeline optimization, deal stages, automation, and reporting


• Create dashboards and reports to track performance, conversions, and ROI


• Collaborate with sales leadership to improve adoption and usability

Integrations & Technical Optimization

• Manage HubSpot integrations with third-party platforms (e.g., Salesforce, Zoom, event platforms, CMS, analytics tools)


• Identify opportunities to streamline workflows and reduce manual processes


• Troubleshoot technical issues and coordinate with HubSpot support when needed

Analytics, Reporting & Insights

• Develop standardized dashboards and executive-level reporting


• Track KPIs related to leads, conversions, engagement, and campaign performance


• Provide actionable insights and recommendations to marketing and executive leadership

Training & Enablement

• Train internal teams on HubSpot best practices and new features


• Create documentation and SOPs to support scalable use of the platform


• Serve as an internal consultant for HubSpot-related questions and enhancements

Qualifications

Required

• 3–5+ years of hands-on HubSpot administration and optimization experience


• Strong experience with Marketing Hub and CRM (Sales Hub experience strongly preferred)


• Demonstrated expertise in workflows, automation, reporting, and data structure


• Experience supporting multi-brand or multi-business environments


• Strong analytical mindset with attention to detail


• Excellent communication and collaboration skills

Preferred

• HubSpot certifications (Marketing Software, Sales Software, or CMS)


• Experience in B2B, SaaS, financial services, or real estate/title industries


• Experience working in a shared-services or enterprise environment


• Familiarity with brand architecture and segmentation strategies

What Success Looks Like

• HubSpot is clean, scalable, and fully adopted across teams


• Marketing and sales teams operate more efficiently through automation


• Leadership has clear visibility into performance through dashboards and reporting


• Campaigns launch faster, data is more reliable, and insights drive smarter decisions

Why Join Ardan

• Opportunity to own and shape the HubSpot ecosystem at an enterprise level


• High visibility role supporting executive leadership and multiple operating companies


• Collaborative culture with strong emphasis on innovation, growth, and impact


• Competitive compensation and benefits

Salary range: $85K - $87K

• Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands and fingers to type and write. The employee may occasionally lift and/or move up to 15pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

• Health, dental, and vision benefits


• Employer paid disability and life insurance


• Flexible spending accounts 


• 401K with company match 


• Paid time off and company paid holidays


• Wellness resources