Department

Department of Elementary and Secondary Education

Division

Clerical/Administrative Support/Data Entry

Salary

$0.00 - $0.00

Job Profile

JC-08260810-99 - Staff Assistant Administrator and Human Resources (Non-Union Executive Branch)

Scheduled Work Days & Work Hours

Special Requirement:

• ASL Classes may be required based on ASL fluency
• A minimum of conversational fluency in American Sign Language preferred, with willingness to learn required

Job Requisition Number

JR103249 Human Resource and Finance Coordinator (Open)

Pay Grade

N00000 A

Classification

Staff Assistant Administrator and Human Resources

Class Definition

General Statement of Duties

The Human Resource and Finance Coordinator is a confidential position operating within the Office of Human Resources.  Reporting directly to the Assistant Director (or designee), this hybrid role requires a high degree of independent judgment and organizational skills. The position coordinates and oversees human resource functions, labor relations and financial operations.

Supervision Received

Works under the Assistant Director with wide latitude for the use of initiative and independent judgment.  Work is reviewed periodically to ensure alignment with professional standards, organizational goals, and legal compliance.

Supervision Exercised

May plan, direct and review the work of technical or clerical staff.

Essential Duties and Responsibilities

• Provide leadership and guidance regarding employment practices, personnel administration, and staff relations; develop, recommend and implement personnel policies and procedures.
• Coordinate recruitment, screening, interviewing and select processes; receipt and process applications via Workday and SchoolSpring.
• Develop and monitor recruitment plans emphasizing diversity, retention and workforce development.
• Organize and administer new orientation programs for certified and non-certified staff, process personnel actions including appointments, promotions, transfers, leaves of absence, terminations and salary adjustments.
• Create, coordinate, review, and update all staff job descriptions.
• Maintain accurate, highly confidential permanent personnel records; prepare statistical reports required by federal, state and local agencies. 
• Interpret, analyze and implement collective bargaining agreements, communicate changes in labor contract language.
• Address all aspects of labor and employee relations, including conflict resolution, grievance processing, disciplinary matters and arbitration preparation.
• Serve in a confidential advisory capacity to management and supervisors regarding personnel and labor-management issues.
• Utilize ERP/Workday, Frontline electronic databases, RIDE PAS and related technology to maintain accurate payroll records and financial analysis. 
• Review and enter weekly timesheets and payroll documentation to ensure accuracy and compliance with personnel rules.
• Coordinate personnel changes directly to ensure timely, accurate compensation and compute retroactive salary adjustments or wage reports.
• Serve as the benefits coordinator and organizational liaison for employee benefits programs; assist in the formulation and tracking of budget impacts.
• Prepare, review and approve Purchase Orders and Invoices for contract and legal staff.
• Develop and monitor Fee-for-Service billing with in-state and out-of-state districts.

Required Qualifications for Appointment

Knowledge, Skills and Capacities

Thorough knowledge of modern human resource functions, including recruitment, employee/labor relations, benefits administration, compliance and policy implementation.  Candidates should have strong proficiency in utilizing integrated systems for data management, payroll coordination and financial tracking.  Must be able to formulate and track budgets while aligning financial data with personnel strategies.  Have the proven ability to operate with absolute discretion when handling highly sensitive personnel files, union negations and confidential management strategies, and work in a fast paced, self-led environment.

Education and Experience

Education:  Such as may have been gained through possession of a Bachelor’s Degree with specialization in Public Administration, Human Resource Management, Education, Business Administration or Finance or a closely related field, including or supplemented by coursework in in personnel administration or accounting principles; and

Experience: Such as may have been gained through employment in a highly responsible administrative position involving the application of modern personnel management principles and techniques in the area of general personnel administration and finance coordination.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

No job description available.

Supplemental Information

The Human Resource and Finance Coordinator is a confidential position operating within the Office of Human Resources. Reporting directly to the Assistant Director (or designee), this hybrid role requires a high degree of independent judgment and organizational skills. The position coordinates and oversees human resource functions, labor relations and financial operations.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
 

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.