Human Resource Assistant

Job Title: Human Resource Assistant

Department: Human Resources

Reports to: Director of Human Resources  

Job Type: Full Time, Salary, Non-Exempt 

Job Location: Chicago Land Area

Salary Range: $38,000-$43,000

Rincon - Building Spaces, Restoring Communities- Who we are:

What began as a small clinic established by young community leaders on the West Side of Chicago in 1972 has grown into one of the largest providers of high-quality and culturally competent services focusing on counseling and crisis intervention services, substance use prevention and treatment, violence prevention, education, case management, community and family services. We are dedicated to rendering compassionate and effective programs to promote the quality of life by catalyzing to advocate, educate and empower individuals and their families. 

Position Description – What the Role Entails:

Under the direct supervision of the Human Resources Generalist and Director of Human Resources, the Human Resources Assistant is responsible for assisting the recruitment,

retention, and termination systems for staff, and approximately 280 employees. This position

will have access to confidential employee information and the candidate must be able to handle

private matters discreetly and professionally. This position is located at 3946 W North Ave location, which may include some travel to our Chicago offices.

Company Culture - Do Our Values Speak to You? At Rincon, our commitment to mutual respect, inclusivity, and diversity is woven into the structure of all that we do. We value: 

• Dedication- Embodying effective and transparent leadership and quality client care. 
• Education – Preventative programming and clinical services based on industry standards, competence and outreach.
• Accountability – Consistent service delivery, measurable success, and sensible financial management.
• Advocacy – Empowerment, reduction of treatment stigma, and relationship building with partners.
• Compassion – Embracing culturally diverse communities and equality through sensitivity to individual needs.

With these values in mind, we promote a culture that fosters professional development and agency success. Many of our employees span an extended tenure, and we pride ourselves on developing dedicated and supported team members.

Areas of Accountability - What you will be doing:

• Assists the HR team with HR related tasks and functions.
• Assist and be the backup for the process of bi-weekly payroll, including deductions and 403(b) reports.
• Assist with recruiting by managing job postings and attending career fairs.
• Provide support in reviewing and screening resumes and job applications, ensuring tracking.
• Prepares files for audit and works with the program.
• Communication with staff about deadlines for performance evaluations (Paylocity) and credential updates.
• Conducts employee new hire orientation which includes benefits and employee policies.
• Assist and handles health plans, including enrollments, changes, and terminations (notification to employees through Paylocity and employee self-enrollment). Manages the feed filed created in the application. Makes corrections to the file as needed.
• Creating reports in Paylocity as needed.
• Assists with the reconciles benefits statements monthly.
• Engages in competitive compensation and benefits research.
• Oversees background check and drug testing process for new hire employees.
• Helps employees with Paylocity questions and the re-setting of passwords as needed.
• Answers phone calls pertaining to HR questions.
• All other duties as assigned. 

Rincon Rewards & Benefits- How we value you:

• Health insurance 
• Dental & Vision insurance
• Life insurance 
• Short- and Long-Term Disability Insurance 
• 403(b) Retirement Plan
• Generous PTO (Paid time off)- Accrue up to 21 days in Year 1, some PTO carryover allowable. 
• Employee Assistance Program 
• Professional Development Opportunities 
• Employment may qualify for the Public Service Loan Forgiveness Program (PSLF)
• Certain employees may qualify for City of Chicago commuter transit benefits

Rincon’s Work Environment – What to expect:

The Human Resources Assistant must be able to successfully perform essential functions of this job, including transporting paperwork and other materials between a variety of on-site and off-site locations and preparing for activities that may require traveling to off-site locations. She/he must be able to operate a computer and other office productivity machinery, including a copier and printer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Schedule:

• 8-hour day, 1-hour unpaid lunch
• Monday to Friday, some evenings and weekends.

Language:

• Bilingual English/Spanish preferred 

The Knowledge and Expertise that Matters Most - What you bring to the Role:

• A commitment to the values of the organization while demonstrating good judgment, flexibility, patience, and discretion when dealing with confidential and sensitive matters.
• Excellent problem analysis and problem-solving skills.
• Excellent verbal and written communication skills.
• Resourceful and well organized.
• Excellent computer, analytical and research skills. 
• Proficient on the web and with MS Office applications (Word, Excel, PowerPoint)
• Exceptional interpersonal skills with the ability to work effectively with peers, individuals, and groups.
• Ability to maintain accurate records and necessary paperwork.

Position Qualifications – What is required to Perform the Role:

• Associate degree or bachelor’s degree preferred.
• 1 to 3 years’ related experience working in Human Resources.
• Demonstrated competency in working with culturally diverse clients.
• Demonstrated proficiency in Microsoft Windows, Microsoft Office Suite, the Internet, and HR Software. 
• Must pass a pre-employment drug screen, TB Test, and background check.
• Strong communication skills