Human Resource Assistant

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Job Summary
The Human Resources Assistant serves as the initial contact for employees, managers, and visitors to the Human Resources Department. Provides general front desk coverage including greeting guests, answering, and directing incoming calls, maintaining supplies and reception area appearance as well as mail distribution. This position also provides a variety of administrative duties in support of the Human Resources department and must have the ability to maintain confidentiality and handle sensitive information with discretion.

Reports to
Human Resources Manager

Job Specific Responsibilities
1. Human Resources Assistant responsibilities include handling incoming calls and greeting employees and visitors upon arrival to the Human Resources office.
2. Responds to variety of questions and/or inquiries as needed and directs employees and visitors appropriately.
3. Screen and direct all incoming telephone calls, ensuring inquiries are routed to the appropriate personnel.
4. Assist with HR department administration to include but not limited to coordinating events, and/or scheduling and organizing conference room activities.
5. Monitor and maintain the inventory of office supplies, placing orders for replacement items as needed.
6. Assist with basic employee verifications and completing authorized requests.
7. Handle all incoming and outgoing mail and packages, including sorting and distributing items in a timely manner.
8. Provides badges to employees as appropriate.
9. Assist with administrative projects and provide support to other departments when required.
10. Performs various clerical tasks as filing, photocopying, scanning documents, and basic data entry.
11. Assist HR Director in duties as assigned.
12. Performs other related duties and responsibilities as assigned.

Education and Experience
High School Diploma or GED.
+1 year clerical or office experience.

Required Licensures/Certifications/Registrations
N/A

Interaction with Other Departments and Other Relationships
Internal: The person in this role will interact with all levels of UMC staff.
External: Interacts with vendors, outside agencies and occasionally family members of employees.

Physical Capabilities
This role requires sitting at a desk for extended periods of time while working at a computer. Occasional walking, standing, stooping, and lifting of basic office supplies may require lifting greater than 10 pounds.

Environmental/Working Conditions
This position of subject to inside environmental and varying temperature conditions.
The work hours are Monday through Friday, 8a.m. to 5 p.m.

Direct Reports
None

UMC Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

*Request for accommodations in the hire process should be directed to UMC Human Resources.​*