Human Resource Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: 

• Gains overall conceptual knowledge of Medical Oncology/Hematology and healthcare to assist in primary duties of Human Resources department.
• Maintains all employee I-9 forms, new hire compliance, and new hire OSHA/HIPAA files in a confidential manner as directed by the Human Resources Director.
• Completes the data entry of department schedules for all coordinators, completes time exceptions for coordinators, keys leave requests for all APPs in a timely manner for the completion of employee payroll, and completes monthly APP hours report.
• Assists in the interview process of potential employees when needed.
• Completes necessary pre-hire documents with potential employees and orders background checks and drug/alcohol screenings. Follow up prior to new hire orientation to ensure documents have been received.
• Responsible for completing IT setup requests for all new hires.
• Communicate with the new hire during the onboarding experience to make certain they are completing their tasks in a timely manner, including the pre-hire assigned readings and online training.
• Conducts new employee orientation and ensures all new hire and enrollment forms are complete.
• Routinely files documents in employment files/medical files for both the assistant position and the director position.
• Assists the Human Resources Director with attendance records, overtime reports, updating Terms of Employment, ordering uniforms, ordering services awards, and updating appropriate spreadsheets and checklists when needed.
• Filing of employee documents attained by the assistant and the Human Resources Director.
• Routinely scans and uploads documents in Workday.
• Monthly review of employee files. Move terminated employee files to the archive files.
• Removal and destruction of employee files/records in accordance with the CCC Employee Records Retention Policy.
• Acts as liaison with other departments, employees, and outside agencies.
• Assists in benefit administration.
• Attends continuing education to stay abreast of current laws and regulations.
• Assists with special projects as required.
• Handles high level of stress.
• Completes other duties as assigned.

QUALIFICATIONS:

Education:  High School education or equivalent.

Experience:  Prefer two (2) years Human Resources experience preferably with medical background.

KNOWLEDGE:

• Knowledge of payroll and employment documentation.
• Knowledge of how to use Personal Computer and Human Resources software applications.
• Knowledge of benefits administration procedures.

SKILLS:

• Skill in using Human Resources Information System computer capabilities.
• Skill in processing payroll and benefits information accurately.
• Skill in clear presentation of benefits information.

ABILITIES:

• Ability to establish and maintain effective relationships with staff at all levels.
• Ability to communicate clearly.
• Ability to maintain sensitive and confidential information in a professional manner.
• Ability to handle multiple administrative projects.
• Ability to read, understand, and follow oral and written instructions.