Human Resource Coordinator

JOB SUMMARY:

The Human Resource Coordinator provides day-to-day administrative and operational support to the Human Resources team with focus on organization, service delivery, and compliance with federal, state, and California employment laws. The role supports recruiting, onboarding, HRIS transactions, benefits administration, training coordination, leave of absence support, and recordkeeping.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Serve as the first point of contact for employee HR inquiries and route to appropriate team members.
• Maintain accurate and confidential employee records in compliance with California privacy and personnel file laws.
• Support recruitment activities, including posting jobs, scheduling interviews, conducting background checks, and preparing offer letters.
• Coordinate all aspects of new hire onboarding, I-9 completion and E-Verify, orientation, new hire paperwork, system setup, and training.
• Process status changes, updates, and termination and maintain required documentation for recordkeeping.
• Assist with benefits administration including enrollments, qualifying life event processing, open enrollment support, and resolving employee questions.
• Provide administrative support for employee leaves of absence, ensuring timely documentation under CFRA, FMLA, PDL, ADA/FEHA interactive process, workers compensation, and other leave programs.
• Track and maintain mandatory compliance training such as Harassment Prevention, Workplace Violence Prevention, Safety Programs.
• Assist with employee relations coordination including meeting scheduling, note-taking, and documentation.
• Support HR policies updates distribution and acknowledgment tracking.
• Assist with multi-state compliance processes where applicable, prioritizing California requirements.
• Participate in HR projects including system implementations, audits, culture initiatives, wellness activities, and employee events.
• Maintain strict confidentiality and safeguard sensitive employee information in accordance with company policy, California privacy and data collection rules, and HR ethics.
• Perform other related duties as assigned. 

REQUIRED SKILLS AND ABILITIES:

• Working knowledge of California employment practices or demonstrated willingness to learn.
• Excellent written, oral and interpersonal skills to support professional interaction with employees at all organizational levels. 
• High level of accuracy, discretion and attention to detail.
• Ability to maintain confidentiality, handle sensitive matters with professionalism, and exercise sound judgment.
• Ability to adapt to change in direction and priority in a fast-paced and deadline-oriented environment.
• Proficiency using HRIS/payroll system (Paylocity, ADP)
• Advanced skills in Microsoft Office Suite including Excel, Word, and PowerPoint

Education/Licenses/Work Experience:

• Bachelor’s degree in human resources or related field.
• Minimum 3 years of HR or administrative experience in a corporate environment..
• Preferred Qualifications: PHR, SHRM-CP

Work Environment 

• Standard office environment with a moderate noise level.

Physical Demands

The work environment characteristics and physical requirements described here are representative of those which an employee in this position encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 

• Prolonged periods sitting at a desk and working on a computer.
• Remain in a stationary position for sustained periods of time.
• Occasionally move about inside the office to access filing cabinets and/or other office machinery.
• Occasionally required to raise objects up to 25 pounds from a lower to a higher position, move objects horizontally from position to position with, and/or bend body downward and forward, and/or extend hands and/or arms in any direction to access files and/or other office machinery. 
• Consistent use of a computer and/or other office machinery is required, such as a keyboard, calculator, copy machine, scanning machine, and/or computer printer. 
• Making substantial and repetitive movements (motions) of the wrists, hands, and/or fingers.
• Close visual acuity is required to perform activities including, but not limited to, preparing and analyzing data and figures, transcribing, viewing a computer terminal, and/or extensive reading.
• Regularly required to communicate verbally with employees, clients, and vendors.