Human Resource Coordinator

About HELP Foundation:

HELP is our passion! For more than 60 years, HELP Foundation has served people with intellectual and developmental disabilities. We provide residential, employment, transportation and day support services for adults and summer enrichment opportunities for children.

What HELP offers our Human Resources Coordinator:

• Opportunity to earn anywhere from $19.00 to $25.00 per hour
• A wide offering of healthcare and voluntary benefits offered as soon as the first of the month following 30 days of employment
• Paid Time-Off (PTO) with an additional 10 paid holidays
• 401(k) plan offering with an immediate fully vested matching program after completion of 6 months of service
• Referral bonuses paid after the referred employee completes 90 days of service
• OnDemand Pay options rather than having to wait for pay day

Position Summary: Under the direction of the Chief Human Resource Officer, the Human Resources Coordinator supports the day to day function of Human Resources by assisting with general HR administration regarding recruitment, onboarding, performance management, certification tracking, training and development, legal compliance, monthly reporting and other human resource projects and needs. 

Essential Responsibilities

• Maintain employee personnel files to ensure legal compliance.
• Ensure all employee data change forms are entered timely and accurately and filed in the appropriate employee file; manage annual transition of terminated employee files to storage.
• Work with IT partner to ensure setup and closure of employee email and network accounts and related security access upon hire and termination of employment.
• Prepare offer packets, benefit packets and other employee related information.
• Prepare/review employee files upon hire to ensure compliance for licensure reviews.
• Support the Recruitment Specialist through maintaining interview tracking tools, master schedule updates, processing onboarding and supporting and responding to new employees’ needs during orientation.
• Schedule interviews, conduct background screenings and FIT testing (on or offsite), fingerprint candidates and manage Rapback database upon hire, termination and annually as needed. 
• Conduct entry level interviews as needed and in the absence of the Recruitment Specialist.
• Work with HELP Nurse or TPA to validate eligibility for FIT testing prior to the test and to verify application requirements to allow attendance for medication administration courses.
• Manage assignment of and notification of required employee annual training, performance management completion (90-day/annual) and pending expiration of required licenses and certifications, including notification to management of expirations requiring immediate removal from the schedule.
• Assist with the creation of training materials and HR form updates as needed.
• Assist with providing research for policies, training, strategic planning, and other human resource issues.
• Add or remove new and terminated employees in the RAPBACK criminal records check system and reconcile monthly invoices.
• Completion of weekly, monthly, quarterly, and annual reporting (turnover, budget data, I-9 maintenance, etc.)
• Provide general administrative support to the Human Resources department and as needed by the Agency by responding to incoming calls and guests arriving at the main entrance and by providing timely assistance to Agency team members regarding human resource questions and issues.  
• Respond to employment verification requests; occasionally manual replies may be necessary. 
• Follows up on transcript requests and education verification requirements for new hires as needed.
• Assists with distribution of annual labor law posters to ensure Agency compliance.
• Assist with additional department mailings, tasks or projects, as assigned.

• High School diploma or equivalent, associate’s degree in business administration or higher preferred
• At least 1-2 years of experience in human resources, payroll, recruiting or administrative support
• Working knowledge of basic HR practices, confidentiality requirements, and personnel file standards
• Proficiency in Microsoft Office products (Outlook, Word and Excel are required at an above average level) and comfort learning HRIS or applicant tracking software and systems
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent organizational, conversational, follow-up and writing skills.
• Clear, professional communication skills – both written and verbal
• Consistent professional presentation of self, including appropriate attire, demeanor, and interpersonal conduct when representing the department and/or Agency
• Ability to maintain strict confidentiality and handle sensitive information appropriately
• Demonstrated attention to detail and accuracy in data entry and documentation
• Ability to work independently and collaboratively with employees, supervisors and external partners

Americans with Disabilities Specifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate.