Human Resource Specialist

HR Specialist

As one of the fastest-growing logistics service companies, DILE is all about excellence, integrity, and teamwork. Our service is top-notch because we have developed a high-energy, team-driven mentality across the organization that is committed to servicing our customers, shippers, and carriers alike in an ever-evolving supply chain.

Job Summary

We are seeking a highly organized and motivated HR Specialist to support the day-to-day operations of the Human Resources department. This role plays a key part in talent acquisition, benefits administration, employee onboarding and documentation, and employee engagement initiatives. The HR Specialist will serve as a primary point of contact for candidates and employees while ensuring HR processes are administered efficiently and professionally.

The ideal candidate is detail-oriented, highly organized, and passionate about creating a positive employee experience throughout the employee lifecycle. Experience with social media and employer branding is preferred.

Duties and Responsibilities

Payroll Administration

• Process payroll for employees on a weekly, collect, review, and verify employee timesheets, attendance records, and leave data.
• Maintain accurate payroll records and employee information within the HRIS and payroll systems.
• Process payroll-related transactions including new hires, terminations, promotions, salary changes, and deductions.
• Reconcile payroll reports and resolve discrepancies prior to payroll processing.
• Respond to employee inquiries regarding pay, deductions, benefits, and tax withholdings.
• Prepare payroll reports for management, finance, and audit purposes.
• Partner with Finance and Accounting to ensure accurate payroll accounting and reporting.
• Support internal and external payroll audits by maintaining required documentation and records.
• Monitor payroll processes and recommend improvements to enhance efficiency and accuracy.

Recruitment Support

• Assist with sourcing, posting, and managing job openings through various recruitment platforms.
• Review applications and resumes to identify qualified candidates.
• Conduct initial candidate screenings and phone interviews.
• Communicate with candidates throughout the hiring process.
• Maintain applicant tracking records and recruitment metrics.

Interview Coordination

• Schedule and coordinate interviews between candidates and hiring managers.
• Prepare interview materials and candidate packets.
• Ensure a professional and positive candidate experience.
• Coordinate interview feedback and follow-up communications.

Benefits Administration

• Assist employees with benefits enrollment and changes.
• Support annual open enrollment activities.
• Respond to employee inquiries regarding health, dental, vision, retirement, and voluntary benefits.
• Maintain accurate benefits records and documentation.
• Coordinate with benefit vendors and insurance carriers as needed.

HR Documentation and Employee Records

• Maintain employee personnel files and HR records in accordance with company policies and legal requirements.
• Process onboarding documentation for new hires.
• Assist with employee status changes, transfers, promotions, and terminations.
• Prepare employment verification requests and HR correspondence.
• Support compliance reporting and record retention requirements.

Employee Onboarding and Offboarding

• Coordinate new hire orientation and onboarding activities.
• Ensure completion of all required employment documentation.
• Facilitate offboarding activities, including exit documentation and system access coordination.

HR Compliance

• Assist with maintaining compliance with federal, state, and local employment laws.
• Support HR audits and reporting requirements.
• Maintain confidentiality of employee and company information.

Social Media and Employer Branding

• Assist with promoting DILE's employer brand through social media platforms.
• Create and post job advertisements on LinkedIn, Indeed, and other recruitment platforms.
• Support employee engagement initiatives and company culture campaigns.
• Assist with recruitment marketing efforts and career fair promotions.

Safety Coordination and Compliance

• Coordinate employee safety training programs and maintain training records.
• Assist with planning and conducting safety meetings, drills, and emergency preparedness activities.
• Maintain and track employee licenses, certifications, permits, and required compliance documentation.
• Administer workers' compensation reporting, documentation, and claim coordination.
• Support workplace incident investigations and maintain related records.
• Assist with the development, communication, and rollout of company safety policies and procedures.
• Maintain OSHA, DOT, and other safety-related records as required by applicable regulations.
• Conduct periodic audits of safety documentation to ensure compliance and record accuracy.
• Partner with operations leadership to promote a strong safety culture throughout the organization.
• Prepare safety reports and compliance metrics for management review.

Skills and Abilities

• Strong knowledge of recruitment and hiring processes.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with HRIS, ATS, and payroll systems preferred.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented with strong problem-solving skills.
• Ability to adapt to a fast-paced and changing environment.

Education and Experience

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Minimum of 2 years of Human Resources experience required.
• Experience in recruiting, benefits administration, and employee onboarding preferred.
• Experience in transportation, logistics, or warehouse operations preferred.
• Working knowledge of employment laws and HR best practices.
• Experience with social media recruiting and employer branding is a plus.

Minimum Qualifications

• Must be at least 18 years of age.
• Must be legally authorized to work in the United States.

Schedule

• Day Shift
• Standard office hours with flexibility based on business needs.
• Occasional weekends as needed.

Benefits

• Medical, Dental, and Vision Insurance
• Voluntary Life Insurance
• Voluntary Short-Term Disability Insurance
• Flexible Spending Account (FSA)
• 401(k) with Employer Match
• Paid Time Off (PTO)

DILE is a Drug-Free Workplace.

DILE is an Equal Opportunity Employer committed to providing equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status, age, veteran status, disability, or any other protected characteristic under applicable law.