Human Resources Administrative Assistant

Description

Position: Human Resources Administrative

Location: The Arc Western Montana and the Missoula Community

Why You'll Love Working with Us:

• Stable Employment: Reliable job with consistent hours.
• Career Growth: Opportunities for advancement.
• Rewarding Work: Make a positive impact every day.
• Comprehensive Training: Paid training, including First Aid, CPR, and Mandt Certification.

Competitive Pay:

$17.50 per hour with 40 hours per week guaranteed

Benefits:

• Paid Time Off (PTO): Up to 3 weeks for full-time employees
• Health Insurance: Dental and Medical for as low as $95/month.
• Vision Insurance
• Life Insurance
• Pet Insurance
• Retirement Plan: 403(b) with up to 3.5% company match.
• Loan Forgiveness: Eligibility for PSLF Program.

Key Responsibilities:

• Support recruitment efforts by conducting phone screens, checking references, and scheduling interviews.
• Maintain accurate and confidential employee records and HR documentation.
• Coordinate employee engagement activities, including birthdays, anniversaries, and internal announcements.
• Respond to common employee and applicant inquiries related to policies, benefits, and hiring; escalate complex questions as needed.
• Answer phone calls professionally, relay messages, and welcome office visitors.
• Perform clerical tasks such as drafting communications, creating informational materials, and supporting internal publications.
• Manage office supply inventory and place orders within budget guidelines.
• Assist with special projects and organizational initiatives, including event prep and creating program materials.

Employment Options:

• Full-Time: 40 hours per week.
• Schedule: Monday-Friday, 8:00am-4:30pm

Equal Opportunity Employer: We provide equal employment opportunities and prohibit discrimination based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

Requirements

Education and Experience:

• Proficient in word processing, spreadsheets, email, and other standard office software; HR software experience is a plus.
• Highly organized with strong attention to detail.
• Strong written and verbal communication skills with excellent grammar and punctuation.
• Comfortable performing basic math, including calculating rates, ratios, and percentages.
• Able to handle confidential information with discretion and professionalism.
• Eager to learn and grow within the human resources field.

Certificates or Licenses:

• Possession of valid Driver’s License with acceptable driving record