Human Resources -Administrative Assistant

Department: Administrative/Human Resources Status: Non-Exempt

Reports To: Human Resources Manager Schedule: FT/12 Months

Position Summary

This position provides administrative support to Human Resources and the CEO. Support includes but is not limited to customer service, advanced clerical tasks, recording/distribution of minutes for various meetings, scheduling and booking functions, document production and reporting, receptionist duties, recruiting and onboarding, employee relations, employment data, benefits maintenance, confidential employee data, employer compliance, and in house policies and procedures.

Administrative Duties & Responsibilities

• Operating a multi-line telephone system and directing clients as appropriate


• Provides primary support to the Human Resources Manager and the CEO


• Sends "all staff" informative correspondence to all agency employees.


• Coordinates meetings, maintains current staff listing and key contacts.


• Establishes a reminder system for routine monthly meetings and annual reports.


• Attend board meetings monthly to provide support, transcribe, update files, and prepare and distribute minutes.


• Maintain confidentially hard copy personnel files, data entry of address changes, educational and training updates into the HRIS.


• Prepares requisitions and maintains inventory of office supplies and equipment.


• Attends meetings, in-service training, workshops, and any additional professional development designed to enhance job performance.


• Must maintain confidentiality in accordance with SRCAA, Inc. policy and legal requirements; must be professional, diplomatic, and completely discreet.

Human Resources Duties & Responsibilities

• Answers day-to-day questions from employees and/or redirects them to the correct person.


• Collaborate with the HR Manager to ensure all HR required tasks for agency grants are complete.


• Maintains agency benefits i.e., questions from employees, wellness programs, etc.


• Oversee the onboarding process from beginning to end, including but not limited to robust recruiting efforts, posting job vacancies, planning and attending job fairs, screening and selecting resumes for HS/EHS review, administering pre-employment tests, completing background checks, and all other HR onboarding and retention roles and responsibilities

Non-Essential/Secondary Responsibilities

• Perform any duties as assigned by the Human Resources Manager and/or the CEO.

Minimum Qualifications

High School Diploma (or equivalent) and two years of experience in an Administrative/HR role. Must be able to type 50 wpm, possess strong written, oral, and organizational skills, strong computer literacy skills, and experience with Microsoft Office. Must hold a Notary license or be willing to obtain a license in the next 30 days, have a valid driver's license, reliable transportation, and proof of current automobile insurance. Must pass pre-employment drug testing and internal background check.

Preferred Qualifications

Associate's degree in business administration or human resources, current Notary License, and two years' experience in an administrative office/HR role and all the above minimum qualifications

SRCAA is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.