Human Resources Administrative Assistant

Butte Sand and Gravel in Sutter, CA is hiring a detail-oriented and organized Human Resources Administrative Assistant. As one of Northern California’s largest and most reputable aggregate material supplier, Butte Sand and Gravel offers a positive work environment and competitive wages. This is a full-time position that offers full medical, dental, and vision benefits, a 401(k) plan with a generous match, paid holidays, paid time off, sick, and vacation after a qualifying waiting period.

Essential Duties: 

The Human Resources Administrative Assistant provides administrative support to the Human Resources, Payroll, and Safety departments. This position is responsible for assisting with employee onboarding, benefits administration, personnel records, payroll support, compliance documentation, and general administrative duties. The ideal candidate is professional, confidential, highly organized, and able to manage multiple priorities in a fast-paced environment. The main tasks include: 

• Onboarding new employees and prepare new hire packets.
• Maintain all personnel, safety, training, employee benefits, disciplinary and, in the case of commercial truck drivers, USDOT drivers’ files.
• Process new hire, employment status change, and termination paperwork.
• Assist employees with routine HR and benefit questions. 
• Maintain confidentiality of all employee information. 
• Establish and maintain professional working relationships with all employees and managers.  
• Communicate company policies and procedures in a professional and positive manner.
• Conduct periodic personnel file audits and maintain compliance documentation.
• Prepare employment verification requests.
• Assist with Payroll runs as needed.
• Keep track of all employee benefit changes.
• Audit benefit deductions from the carriers. 
• Track employee-training, certifications, and required documentation. 
• Process and maintain all termination records including COBRA and employee benefits.
• Establish and maintain benefits for all employees including health, dental, vision, life insurance, and 401k
• Schedule and track drug and alcohol testing, physicals, and required certifications.
• Perform other administrative duties as assigned. 

Minimum Qualifications:

• One to three years of experience in Human Resources, Payroll, Employee Benefit Administration, or office experience preferred.
• Bachelor's Degree in a related field preferred
• Knowledge of Microsoft Office, including Outlook, Word, and Excel
• Excellent interpersonal communication skills, both written and in-person
• Proficient in the use of Microsoft Word, Excel, and Outlook
• Excel in a fast paced environment while managing multiple priorities
• Successfully pass pre-employment drug screening
• Must be dependable, trustworthy, and have a positive attitude
• Strong organizational skills and attention to detail

Preferred Qualifications:

• Previous human resources experience
• Prior knowledge of trucking/construction experience

Education: 

• High school diploma or GED

Equal Opportunity Employer: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. 

Job Type: Full-time

Benefits: 

• 401(k)
• 401(k) matching 
• Dental insurance
• Vision Insurance
• Health insurance
• Life insurance
• Paid time off

Work location: In person. Sutter, CA